Grant Contracts Coordinator

State of Montana • Helena, MT

8d • Onsite

About The Position

The Grant Contracts Coordinator provides program oversight, technical assistance, monitoring of subgrants, and program evaluation for federal and state grants. Monitoring includes travel across Montana to visit subgrantee programs; travel may also include annual out-of-state training or conferences required by federal agencies. The position does not supervise other staff.

Working with the Grant Program Team, the coordinator performs grant management tasks, including applying for federal grants on behalf of the Montana Board of Crime Control (MBCC), requesting grant changes and extensions, reviewing subgrantee applications, and serving as the subject matter expert for assigned grants. The coordinator works closely with the Fiscal Services Section to ensure grants comply with financial requirements.

MBCC’s mission is to contribute proactively to public safety, crime prevention, and victim assistance through planning, policy development, and coordination of the justice system in partnership with Montana citizens, government, and communities. The position is based in Helena, Montana.

Requirements

• Bachelor’s degree in business administration, public administration, accounting, finance, economics, or a related field; other combinations of education or experience may be substituted.
• Two years of directly related work experience; other combinations of education or experience may be substituted.
• Job-related experience may include program development and planning, research, grant administration, program management, or another appropriate field involving administrative experience.
• Ability to analyze complex statistical and narrative information.
• Ability to recognize emerging issues and anticipate their impacts on state and local justice systems.
• Ability to communicate effectively, orally and in writing, with diverse groups.
• Ability to establish and maintain effective working relationships with grantees, social service agencies, local law enforcement, county attorneys, and the general public.
• Successful completion of a criminal background check.

Nice To Haves

• Grant management experience.
• Grant writing experience.
• Extensive knowledge of program development and design techniques, strategic planning, and new program implementation.
• Communication skills and customer service experience, including conveying technical information.
• Knowledge of analyzing and applying standardized definitions and rules from federal agencies, along with federal, state, and agency regulations and policies.
• Knowledge of training techniques, information dissemination, public speaking, and presentations.
• Considerable knowledge of data collection and analysis.

Responsibilities

• Provide program oversight and technical assistance for subgrants and programs funded by federal and state grants.
• Monitor subgrantee programs and conduct visits across Montana.
• Evaluate programs.
• Apply for federal grants on behalf of MBCC.
• Request grant changes and extensions.
• Review subgrantee applications.
• Serve as the subject matter expert for assigned grants.
• Work with the Grant Program Team on grant management tasks.
• Coordinate with the Fiscal Services Section to ensure compliance with grant financial requirements.
• Travel for monitoring visits and potentially for annual federally required out-of-state training or conferences.

Benefits

• Work/life balance
• Health coverage
• Retirement plans
• Paid vacation
• Paid sick leave
• Paid holidays
• Public Service Loan Forgiveness eligibility may apply to employment with the State of Montana.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level