Grant/Contracts Compliance Analyst

Marion County • Salem, OR

5d • Onsite

About The Position

Provide technical expertise and coordinate the planning, development, oversight, and implementation of grant and contracting policy, practice, and processes countywide. Ensure county grants and contracts comply with state and federal law and established county rules, policies, and procedures. Provide related support to county departments and the Board of Commissioners Office. The position works under the general supervision of a department head or designee and receives technical guidance from the Contracts and Procurement Manager. It does not supervise employees, but provides technical direction to county employees and may lead administrative and professional staff on specific projects.

The Analyst interprets, trains, monitors, and communicates county contract and procurement rules, policies, procedures, and regulations. Responsibilities include overseeing competitive solicitations and reviewing contracts and purchase orders; maintaining contract tracking and filing systems; providing functional and technical oversight of the county’s Contract Management System and Purchase Order system; advising departments on procurement strategies; and training and supporting procurement staff. For smaller departments without procurement staff, the Analyst conducts solicitations and drafts, negotiates, and finalizes contracts. The role also supports county leadership with special projects and helps develop long-range goals and process improvements for the county purchasing and contracting program.

This is an on-site, full-time exempt position in Marion County, with no remote work available. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility depending on departmental and program needs. The position is not eligible for overtime and is not represented by a union. A criminal history background check is required for the finalist. Marion County does not offer visa sponsorship and uses E-Verify to confirm work authorization. Full-time county employees may qualify for Public Service Loan Forgiveness, subject to program requirements.

Requirements

• Bachelor’s degree in business or public administration, accounting, finance, or a related field, and four years of experience in grant compliance monitoring and contract preparation and administration, including two years of responsibility for preparing related policies and procedures; OR a satisfactory combination of relevant work, education, training, or experience, as determined by Marion County.
• Considerable knowledge of public-sector grants and contracting methods, rules, and procedures; Federal Cost Principals; Oregon Revised Statutes; Oregon Administrative Rules; and County Administrative Policy.
• Knowledge of administrative principles and practices related to monitoring procedures, legal contracts, and grant management techniques.
• Ability to function independently and make recommendations based on collected information, legislative action, and regulatory changes, including explaining the policy impacts of alternative decisions.
• Ability to assess the relative risks, costs, and benefits of potential actions.
• Skills in negotiation, compromise, facilitation of conflict resolution, and problem solving.
• Oral and written communication skills; ability to give and receive constructive feedback.
• Ability to use multiple software programs and prepare and present technical training effectively.
• Ability to establish and maintain collaborative working relationships with employees, other agencies, grantors, contractors, and the public.
• Pass a criminal history background check as a finalist.
• Complete the U.S. Department of Homeland Security I-9 form within three days of hire and undergo E-Verify work-authorization confirmation.

Responsibilities

• Interpret, train, monitor, and communicate county contract and procurement rules, policies, procedures, and regulations, including applicable state and federal requirements.
• Oversee county formal competitive solicitation processes, including bids and requests for proposals.
• Review and approve contracts and purchase orders for compliance with county rules, policies, and procedures.
• Schedule county contracts and awards for weekly Board of Commissioners’ Planning Agenda meetings and attend planning meetings as needed.
• Maintain oversight of tracking and filing systems for county contracts, agreements, and grant award documents.
• Provide functional and technical oversight as Super User for the county’s Contract Management System and Purchase Order system.
• Guide and support assigned department procurement staff in developing the county purchasing and contracting program.
• Collaborate with departments to determine appropriate procurement strategies.
• Provide formal and one-on-one training as needed.
• Serve as Contracts Specialist for smaller departments without procurement staff by conducting solicitations and drafting, negotiating, and finalizing contracts.
• Act as a liaison between departments and stakeholders.
• Provide analytical, technical, and administrative assistance on special projects to the Contracts & Procurement Manager, Chief Financial Officer, Chief Administrative Officer, and Board of Commissioners.
• Collaborate with the Contracts & Procurement Manager to analyze, evaluate, develop, and document long-range goals, objectives, and process changes for the county purchasing and contracting program.
• Perform other duties as assigned.

Benefits

• Eligible full-time county employees may qualify for Public Service Loan Forgiveness after 120 qualifying monthly payments under a qualifying repayment plan, subject to program rules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level