Contracts Analyst

VIAVI Solutions•Wichita, KS

6d•Hybrid

About The Position

VIAVI Solutions is seeking a proactive, detail-oriented Contract Analyst to support its Commercial and Contract Management teams in the Government, Aerospace, and Defense business unit. The role supports administrative operations, customer information requests, and bid-related activities. It involves negotiating, structuring, and administering contractual documents that establish relationships with vendors, customers, and partners; working with sales, service, and legal teams to structure contracts; and analyzing contracts for compliance with company policy, government specifications, and other requirements. The position reports to the GAD Contract Manager. The analyst coordinates customer information requests, maintains customer and government portals, gathers and validates information with internal stakeholders, tracks and reports request activity, and assists with presentations and bid submissions. Government-contract support includes maintaining solicitation and contract files, responding to requests for information, communicating with government customers and agencies about solicitation and contract status, and preparing Wide Area Workflow (WAWF) documentation and assisting with government invoicing as needed. The position can be worked on an office or hybrid basis. Applicants must be U.S. Persons as defined by ITAR: U.S. citizens, U.S. permanent residents, political asylees, or refugees.

Requirements

Must qualify as a U.S. Person under ITAR: a U.S. citizen, U.S. permanent resident, political asylee, or refugee.
Detail-oriented with strong organizational and time-management skills.
Ability to manage multiple competing priorities while maintaining accuracy.
Strong research and analytical skills to gather relevant information and data.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Excellent written and verbal communication skills and keen attention to detail.
Ability to work collaboratively and engage stakeholders at all levels.
Self-motivated and proactive, with a strong sense of accountability.
Fluency in reading and writing English.

Nice To Haves

Familiarity with FAR/DFAR procurement regulations and norms.
Understanding of U.S. Government and U.S. Department of War procurement expectations.
Experience with CRM or bid-management tools.
Knowledge of additional languages.

Responsibilities

Coordinate and provide accurate responses to customer inquiries, including requests about company information, financials, ESG, and cybersecurity.
Maintain customer and government portals, keeping documentation current and completing requests by required deadlines.
Liaise with internal stakeholders, including Sustainability, IT Security, and Legal, to gather and validate information.
Log, track, and respond to incoming customer information requests through the customer information request portal.
Generate portal reports to monitor request volumes, response times, and recurring topics.
Assist in preparing presentations and summaries for internal reviews.
Assist Commercial Managers with bid-submission administration, including document preparation, formatting, and compliance checks.
Maintain and update bid documentation libraries and templates.
Track bid timelines and ensure deadlines are met.
Negotiate, structure, and/or administer contractual documents establishing business relationships with vendors, customers, and partners.
Work with sales, service, and legal teams to structure contracts and analyze them for compliance with company policy, government specifications, and other requirements.
Compose contractual and routine correspondence and respond to requests for file material and general information.
Maintain solicitation and contract files, bid logs, and records of meetings and correspondence for Government solicitations and contract awards.
Respond to customer requests for information.
Interface with Government customers, end users, and other governmental agencies regarding solicitation and contract status.
Prepare and submit Wide Area Workflow (WAWF) documentation and assist with government invoicing activities as required.