Contracts Analyst

Viavi Solutions•Wichita, KS

5d•Hybrid

About The Position

VIAVI Solutions is seeking a proactive, detail-oriented Contract Analyst to support the Commercial and Contract Management teams in its Government, Aerospace, and Defense business unit. The role supports administrative operations, customer information requests, and bid-related activities. The analyst negotiates, structures, and/or administers contractual documents establishing business relationships with vendors, customers, and partners, working with sales, service, and legal teams to structure contracts and review them for compliance with company policy, government specifications, and other requirements. The position reports to the GAD Contract Manager and requires the employee to be a U.S. Person as defined by ITAR: a U.S. citizen, U.S. permanent resident, political asylee, or refugee. The role coordinates customer information requests, maintains customer and government portals, gathers and validates data with internal stakeholders, tracks and reports request activity, and supports internal presentations and reviews. It also assists Commercial Managers with bid submissions and provides government contract administration support, including maintaining solicitation and contract files, communicating with government customers and agencies, and preparing Wide Area Workflow documentation and assisting with government invoicing as needed. The position may be worked on an office or hybrid basis. VIAVI describes the team as energetic, creative, and collaborative, with varied daily challenges. The interview process consists of an interview with the recruiting manager and a team member, followed by an interview with the Director.

Requirements

Must be a U.S. Person as defined by ITAR: a U.S. citizen, U.S. permanent resident, political asylee, or refugee.
Strong organizational and time-management skills with attention to detail.
Ability to manage multiple competing priorities while maintaining accuracy.
Strong research and analytical skills to gather relevant information and data.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Excellent written and verbal communication skills.
Ability to work collaboratively and engage with stakeholders at all levels.
Self-motivated and proactive, with a strong sense of accountability.
Fluency in reading and writing English.

Nice To Haves

Familiarity with FAR/DFAR procurement regulations and norms.
Understanding of U.S. Government and U.S. Department of War procurement expectations.
Experience with CRM or bid management tools.
Knowledge of additional languages.

Responsibilities

Negotiate, structure, and/or administer contractual documents for relationships with vendors, customers, and partners.
Work with sales, service, and legal teams to structure contracts and analyze them for compliance with company policy, government specifications, and other requirements.
Coordinate accurate responses to customer inquiries, including requests concerning company information, financials, ESG, and cybersecurity.
Maintain customer and government portals, keeping documentation current and completing requests by required deadlines.
Liaise with internal stakeholders, including Sustainability, IT Security, and Legal, to gather and validate information.
Log, track, and respond to incoming customer information requests; generate portal reports on request volumes, response times, and recurring topics.
Assist with presentations and summaries for internal reviews.
Assist Commercial Managers with bid-submission administration, including document preparation, formatting, and compliance checks.
Maintain and update bid documentation libraries and templates; track bid timelines and ensure deadlines are met.
Compose contractual and routine correspondence and respond to requests for file materials and general information.
Maintain solicitation and contract files, bid logs, and records of meetings and correspondence for government solicitations and contract awards.
Communicate with government customers, end users, and other governmental agencies regarding solicitation and contract status.
Prepare and submit Wide Area Workflow (WAWF) documentation and assist with government invoicing as required.