Coordinator Contracts

Hilton Grand Vacations • Celebration, FL

1d

About The Position

Hilton Grand Vacations is seeking a detailed Contracts Coordinator to generate real estate contract documents for various properties using supporting information provided by Sales. The role focuses on accuracy and efficiency and includes preparing and reviewing contracts and closing documents, processing transaction payments, coordinating timely closings, and supporting the contract department. The Coordinator works closely with Quality Assurance to obtain documentation needed to complete contract files.

Requirements

• High school diploma or GED.
• At least 1 year of administrative or clerical experience in a professional environment.
• Excellent computer skills, including accuracy and speed.
• Proficiency in Microsoft Excel and Word.
• Ability to work a varying schedule, including regular weekends and holidays.
• Strong attention to detail, multitasking ability, ability to work in a fast-paced environment, and strong organizational skills.
• Strong customer service skills.

Nice To Haves

• BA/BS or bachelor's degree.
• Timeshare or vacation ownership experience.
• Contract preparation skills.
• Familiarity with mortgage loan documentation, credit review, and deeding.
• Experience with Chorus and Voice systems.

Responsibilities

• Prepare and generate contracts and related closing documents accurately and in a timely manner.
• Verify data entry in company software and program systems by reviewing documents.
• Process payments for transactions, including notary fees, ADP, maintenance fees, interest due, and wire transfers, and ensure payment is applied to the appropriate project.
• Process rescissions and cancellations as needed.
• Acquire credit card authorizations and retrieve credit reports for sales, when applicable.
• Generate closing reports and financial closing sheets as needed.
• Develop knowledge of contract types and transactions.
• Complete daily activities listed on opening and closing checklists.
• Anticipate the needs of the contract department and assist team members as needed.
• Work professionally with the Quality Assurance department to obtain required documentation and complete contract files in a timely manner.
• Review signed client files for accuracy against underwriting guidelines and title requirements.
• Verify the accuracy of pertinent information on submitted worksheets for contract processing.
• Supervise and coordinate timely closing of business within 60 days.
• Monitor the suspense aging report from Cognos and follow up to support timely processing.
• Complete the required site end-of-day process.
• Run supporting reports for sales contracts, if applicable.
• Carry out other reasonable requests from management that the associate is capable of performing.

Benefits

• Medical, dental, and vision insurance from Day One.
• 401(k) plan with company match.
• Life insurance.
• Company stock purchase program.
• Discount travel programs.
• Generous paid time off program.
• Paid sick days.
• Team Member recognition.
• Learning and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED