Health Information Management Specialist
About The Position
Winchester Cardiology and Vascular Medicine is seeking a motivated Health Information Management Specialist to support quality patient care through accurate medical-record management, HIPAA-compliant confidentiality, and professional assistance to staff, physicians, and patients. The role requires strong communication skills, attention to detail, and the ability to work with electronic systems and medical terminology. The schedule is Monday through Friday, 8:00 AM to 4:30 PM. The position is onsite. The hourly base pay range is $15.00–$18.00. Starting pay within the range depends on job-related skills, experience, education, and qualifications, with opportunity to progress as the employee grows and develops in the role. Employees must comply with company protocols regarding COVID-19 and other infectious diseases, including vaccination policies, safety measures, and other established health protocols. Winchester Cardiology and Vascular Medicine is an Equal Opportunity Employer and provides reasonable accommodations for applicants and employees with disabilities. The organization participates in E-Verify.
Requirements
- High school diploma or equivalent.
- Excellent interpersonal communication skills.
- Knowledge of medical terminology and common medical abbreviations.
- Proficiency using computers, telephones, fax machines, and other standard office equipment.
- Strong organizational skills and the ability to prioritize tasks appropriately while maintaining accuracy and integrity.
- Strong understanding of HIPAA guidelines and the ability to maintain strict confidentiality and privacy of patient information.
- Ability to lift and carry up to 15 lbs.
- Ability to sit at a desk for extended periods, up to 8 hours per day.
- Ability to use a computer and standard office equipment for extended periods, up to 8 hours per day.
- Ability to work onsite Monday through Friday.
- Compliance with company protocols regarding COVID-19 and other infectious diseases, including vaccination policies, safety measures, and additional health protocols.
Responsibilities
- Prepare and organize medical records for clinic and imaging appointments so providers have the necessary information.
- Scan medical histories and related documents into patient charts in the correct order, following department standards.
- Locate, retrieve, and distribute medical records to physicians, departments, and staff as requested.
- Ensure accurate and efficient document flow throughout the office.
- Use computer tools, including the Epic EMR system, to access charts, verify information, and manage patient communication tasks.
- Maintain compliance with HIPAA regulations and protect patient confidentiality.
- Sort and distribute incoming faxes efficiently.
- Communicate regularly with staff to ensure timely completion of assigned tasks.
- Recommend improvements to departmental workflow, productivity, and efficiency.
- Perform additional duties as assigned to support departmental operations.
Benefits
- Medical, dental, and vision insurance.
- Life, disability, and supplemental health insurance.
- Paid time off (PTO).
- Paid holidays.
- 401(k) retirement plan with annual employer contribution.
- Employee perks and discount program.
- Supplemental benefits options.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
