Group Facility Administrator

United Vein & Vascular Centers•Atlanta, GA

12d

About The Position

United Vein & Vascular Centers is seeking a Group Facility Administrator to manage the overall operations and staff of vein and vascular services practices, ensuring high-quality patient care. The administrator will lead workflow functions for physicians, nurses, medical assistants, sonographers, and other clinical staff, while supporting best practices and processes with independence and autonomy. The role oversees financial and patient care management, safety and risk compliance, and practice equipment management. It also leads staff interviewing and hiring and supports teammate development. The role is responsible for clinics in the Atlanta region: Alpharetta, Athens, Duluth, and Kennesaw. The administrator will oversee daily clinic operations, patient satisfaction, performance against key indicators and growth strategy, profitability, staffing, clinical and operational quality, regulatory compliance, risk management, emergency preparedness, facilities, equipment, inventory, payroll, and human resource functions. The role also collaborates with clinical leadership and physician liaisons, supports marketing initiatives, participates in QAPI activities, and promotes UVVC’s Core Values and Standards of Conduct. United Vein & Vascular Centers describes itself as a leading provider of comprehensive vein and vascular care, with more than 60 clinics across several states. Its mission is to revolutionize vascular care through an all-inclusive clinic experience and minimally invasive treatment approaches.

Requirements

At least 3 years of direct management experience at a healthcare clinic or center.
Proven leadership skills and experience coaching and managing performance.
Experience developing and managing a budget in a healthcare setting.
Understanding of key financial and operational drivers in a healthcare practice.
Experience with QAPI, Emergency Management, Patient Safety, Employee Safety, and Risk Management in a clinical setting.
Proficiency with office software.
Strong organization and time-management skills.
Effective team leadership and critical-thinking skills, with the ability to make sound decisions.
Strong interpersonal, verbal, and written communication skills.
Dependability and ability to meet attendance and punctuality standards for the role.

Nice To Haves

Bachelor’s degree in business or a related field preferred.
Experience managing ambulatory surgical services or multi-specialty clinics strongly preferred.
Familiarity with ECW/EMR, the Microsoft Office suite, Teams, and virtual meetings preferred.

Responsibilities

Provide leadership and direct oversight of assigned clinics’ daily operations.
Prioritize a successful patient journey and patient satisfaction.
Ensure clinic performance aligns with key indicators and the overall growth strategy.
Identify problems and develop and initiate plans for improvement.
Manage clinic profitability by monitoring financial and operational reporting and executing performance improvement plans addressing patient journey gaps, overhead, and opportunities to improve quality and efficiency.
Manage operational metrics, including volume, revenue, labor, productivity, and direct patient care expenses.
Hire, train, and retain quality staff using best hiring practices, while maintaining appropriate resource levels.
Collaborate with physicians, nurse practitioners, and clinical staff to uphold clinical competencies and standards.
Maintain a safe, healthy, and productive clinic environment.
Ensure clinic performance aligns with regulatory and accreditation standards and requirements.
Participate in clinic- and corporate-level QAPI activities.
Manage clinic-level risk and participate in corporate Risk Management activities.
Participate in and lead Emergency Management and Safety drills and meetings.
Collaborate with clinical leadership to monitor and manage clinical performance metrics.
Conduct regularly scheduled meetings to keep staff current on processes, policies, and procedures.
Train, assess, and coach team members regularly.
Conduct clinic audits to ensure consistent standards.
Maintain facilities and equipment in accordance with regulatory requirements.
Maintain inventory and supplies to meet clinic needs and budget requirements.
Manage employee payroll and human resource functions according to company policies and directives, in coordination with Payroll and Human Resources teams.
Support marketing initiatives in collaboration with Physician Liaisons.
Promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity.
Demonstrate behaviors consistent with UVVC’s Standards of Conduct, Employee Handbook, and Code of Conduct.
Protect the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, HIPAA, and applicable laws and regulations.
Perform other related duties as assigned.