Group Administrator

Johns Hopkins Applied Physics Laboratory•Laurel, MD

About The Position

The Group Administrator provides direct administrative and operational support to Group Supervisors and a team of communications professionals in the Johns Hopkins Applied Physics Laboratory’s Communications Department. The department supports the Laboratory’s mission through strategic communications, creative, and technical capabilities, working in a fast-paced environment that calls for agility, creativity, and responsiveness. The role helps manage priorities and ensure follow-through by coordinating schedules, meetings, group resources, leadership materials, purchasing, travel, reimbursements, property records, and other administrative requirements. The Group Administrator serves as a central coordination point, collaborates with administrators and operations staff on department priorities, and handles sensitive information with discretion.

Requirements

High school diploma.
At least three years of relevant administrative, operational, or program support experience.
Demonstrated initiative and ability to contribute to a positive, collaborative work environment.
Ability to evaluate alternative approaches and identify practical, efficient solutions to routine problems.
Ability to organize and reprioritize assignments as needs evolve.
Excellent interpersonal and organizational skills.
Strong written and verbal communication skills, attention to detail, and proofreading ability.
Proficiency with desktop applications, including Microsoft Outlook, Word, PowerPoint, and Excel.
Ability to obtain a Secret-level clearance; eligibility requirements include U.S. citizenship.

Responsibilities

Provide administrative and operational support to Group Supervisors and communications staff, helping manage priorities and ensure timely follow-through.
Manage calendars; schedule meetings and engagements; coordinate conference rooms and hybrid meeting logistics.
Coordinate group and leadership meetings, including agendas, materials, notes, and action items; track deadlines and commitments and follow up to ensure closure.
Maintain organizational and staffing information, onboarding materials, distribution lists, shared files, and other group resources.
Identify opportunities to improve organization, workflows, and administrative processes.
Prepare, organize, proofread, and format presentations, reports, and other leadership materials.
Coordinate purchasing, travel, reimbursements, property records, and other administrative requirements, maintaining accurate documentation.
Respond to inquiries and connect staff with appropriate information, resources, and people.
Collaborate with group administrators, the department’s executive administrator, and operations team members on priority tasks, events, and department-wide needs.
Handle sensitive and confidential information with discretion and sound judgment.