Group Facility Administrator

United Vein & Vascular Centers•Tampa, FL

About The Position

United Vein & Vascular Centers (UVVC) is seeking a Group Facility Administrator to manage the overall operations and staff of a vein and vascular services practice, ensuring high-quality patient care. The role leads workflow functions for physicians, nurses, medical assistants, sonographers, and other clinical staff, empowering them to follow best practices and processes while working with independence and autonomy. It oversees financial and patient care management, safety and risk compliance, and practice equipment management. The administrator also leads staff interviews and hiring and facilitates teammate development. The position is responsible for 3–5 clinics in the Tampa area. UVVC is a growing provider of comprehensive vein and vascular care, with more than 60 clinics across several states. Its mission is to revolutionize vascular care through an all-inclusive clinic experience, innovative diagnosis and treatment, minimally invasive procedures, and patient-centered care. UVVC describes its culture as supportive and committed to patient and team success, employee engagement, and individualized career advancement. The company offers competitive compensation, work-life balance, health, vision and dental benefits, a 401(k) plan match, company-paid life insurance, PTO, and paid holidays.

Requirements

At least 3 years of direct management experience at a healthcare clinic or center.
Proven leadership skills, including coaching and performance management experience.
Experience developing and managing a budget in a healthcare setting.
Understanding of key financial and operational drivers in a healthcare practice.
Experience with QAPI, emergency management, patient safety, employee safety, and risk management in a clinical setting.
Proficiency with office software; the posting mentions ECW/EMR, Microsoft Office, Teams, and virtual meetings.
Strong organization and time-management skills.
Effective team leadership and critical-thinking skills, with the ability to make sound decisions.
Strong interpersonal, verbal, and written communication skills.
Dependability and ability to meet the role’s attendance and punctuality standards.

Nice To Haves

Bachelor’s degree in business or a related field preferred.
Experience managing ambulatory surgical services or multispecialty clinics strongly preferred.

Responsibilities

Provide leadership and direct oversight of assigned clinics’ daily operations.
Prioritize a successful patient journey and patient satisfaction.
Ensure clinic performance aligns with key indicators and the organization’s growth strategy.
Identify problems and develop and initiate improvement plans.
Monitor financial and operational reporting and manage clinic profitability, including performance improvement related to patient journey gaps, overhead, quality, and efficiency.
Manage operational metrics, including volume, revenue, labor, productivity, and direct patient care expenses.
Hire, train, and retain quality staff, follow hiring best practices, and maintain appropriate staffing levels.
Collaborate with physicians, nurse practitioners, and other clinical staff to uphold clinical competencies and standards.
Maintain a safe, healthy, and productive clinic environment.
Ensure clinic performance complies with regulatory and accreditation standards and requirements.
Participate in clinic- and corporate-level QAPI activities.
Manage clinic-level risk and participate in corporate risk management activities.
Participate in and lead emergency management and safety drills and meetings.
Collaborate with clinical leadership to monitor and manage clinical performance metrics.
Hold regular meetings to keep staff informed about processes, policies, and procedures.
Train, assess, and coach team members’ performance.
Conduct clinic audits to ensure consistent standards.
Maintain facilities and equipment in accordance with applicable regulatory requirements.
Manage inventory and supplies to meet clinic needs and stay within budget.
Manage employee payroll and human resource functions in accordance with company policies, working with Payroll and Human Resources teams.
Support marketing initiatives in collaboration with Physician Liaisons.
Promote UVVC’s core values of Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity, and demonstrate conduct consistent with the Employee Handbook and Code of Conduct.
Maintain the confidentiality and security of protected health information in accordance with company policies, HIPAA, and applicable laws and regulations.
Perform other related duties as assigned.