Group Facility Administrator

United Vein & Vascular Centers•Tampa, FL

About The Position

United Vein & Vascular Centers is hiring a Group Facility Administrator to manage the operations and staff of a vein and vascular services practice, ensuring high-quality patient care. The administrator leads workflow functions across clinical teams that include physicians, nurses, medical assistants, sonographers, and other clinical staff. The role provides autonomy and guidance to help teammates follow best practices and processes, and oversees financial and patient care management, safety and risk compliance, and practice equipment management. The administrator also leads staff interviewing and hiring and helps foster teammate development. The role is responsible for 3–5 clinics in the Tampa area. It supports daily clinic operations, patient satisfaction, performance and growth goals, financial and operational results, staffing, clinical quality, regulatory compliance, safety, facilities, equipment, inventory, payroll, human resources, and marketing initiatives. The position also promotes UVVC’s Core Values and Standards of Conduct and protects the confidentiality and security of Protected Health Information. United Vein & Vascular Centers is a provider of vein and vascular care with more than 60 clinics across Arizona, Illinois, Colorado, Florida, Georgia, and Texas, and is expanding. Its mission is to revolutionize vascular care through an all-inclusive clinic experience addressing lower-extremity vein, vascular, and wound conditions. The organization emphasizes minimally invasive care, innovative diagnosis and treatment, and patient-centered outcomes.

Requirements

At least 3 years of direct management experience at a healthcare clinic or center.
Proven leadership skills, including experience coaching and managing performance.
Experience developing and managing a budget in a healthcare setting.
Understanding of key financial and operational drivers in a healthcare practice.
Experience with QAPI, Emergency Management, Patient Safety, Employee Safety, and Risk Management in a clinical setting.
Proficiency with office software.
Strong organizational and time-management skills.
Effective team leadership and critical-thinking skills, with the ability to make sound decisions.
Strong interpersonal, verbal, and written communication skills.
Dependability and ability to meet attendance and punctuality standards.

Nice To Haves

Bachelor’s degree in business or a related field preferred.
Experience managing ambulatory surgical services or multi-specialty clinics strongly preferred.
Familiarity with ECW/EMR, Microsoft Office suite, Teams, and virtual meetings preferred.

Responsibilities

Provide leadership and direct oversight of assigned clinics’ daily operations.
Promote a successful patient journey and patient satisfaction.
Ensure clinic performance aligns with key indicators and the organization’s growth strategy.
Identify problems and develop and initiate improvement plans.
Monitor financial and operational reporting and manage clinic profitability, including performance improvement plans addressing patient journey gaps, overhead leakage, and clinical and operational quality and efficiency.
Manage operational metrics, including volume, revenue, labor, productivity, and direct patient care expenses.
Hire, train, and retain quality staff and maintain appropriate staffing levels.
Collaborate with physicians, nurse practitioners, and other clinical staff to uphold clinical competencies and standards.
Manage the clinic environment to support safe, healthy, and productive cultures.
Maintain clinic performance in accordance with regulatory and accreditation requirements.
Participate in clinic- and corporate-level QAPI activities.
Manage clinic-level risk and participate in corporate Risk Management activities.
Lead and participate in Emergency Management and Safety drills and meetings.
Collaborate with clinical leadership to monitor and manage clinical performance metrics.
Conduct regularly scheduled meetings to keep staff current on processes, policies, and procedures.
Train, assess, and coach team members’ performance.
Conduct clinic audits to ensure consistent standards.
Maintain facilities and equipment in accordance with regulatory requirements.
Manage clinic inventory and supplies in line with clinic needs and budget.
Manage employee payroll and human resource functions according to company policies and directives, in coordination with Payroll and Human Resources teams.
Support marketing initiatives in collaboration with Physician Liaisons.
Promote a work culture committed to UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity.
Demonstrate behavior consistent with UVVC’s Standards of Conduct, Employee Handbook, and Code of Conduct.
Maintain the confidentiality and security of Protected Health Information in accordance with UVVC policies, HIPAA, and applicable laws and regulations.
Perform other related duties as assigned.