Group District Administrator

The TJX Companies, Inc.•Littleton, CO

About The Position

The Group District Administrator provides administrative, expense-control, human-resources, loss-prevention, communication, and associate-program support across multiple districts. The role gathers, validates, reports, and follows up on store and district information; assists District Managers (DMs) and District Loss Prevention Managers (DLPMs) with special projects; monitors expenses and compliance; supports hiring and recognition programs; and communicates with stores and regional and zone offices. Other duties may be assigned.

Requirements

Proficiency in Microsoft Office, including Word and Excel.
Proficiency in Outlook.
Familiarity with Microsoft Teams.
Familiarity with Oracle and Kronos.

Responsibilities

Gather, tabulate, and report weekly store and district information accurately and on time, including payroll taxation, labor payouts, shift differentials, new hires, terminations, and leaves of absence.
Maintain office organization.
Track, report, and request store information for multiple District Managers and District Loss Prevention Managers.
Monitor, validate, and follow up on Reflexis and e-form compliance for multiple districts.
Conduct exception-based follow-up on hourly associate payroll payouts over guidelines.
Assist with special projects assigned by District Managers and District Loss Prevention Managers, such as new-store opening events and management-meeting logistics.
Submit quarterly reports as outlined in the Expense Control Guide.
Monitor district expenses using expense-control reports and communicate concerns to the appropriate District Manager or District Loss Prevention Manager.
Follow up on exception information provided to stores by the expense-control department.
Coordinate the redistribution of excess supplies and fixtures throughout the district.
Monitor and coordinate exception requests for third-party vendors and communicate with Building Services.
Compile and validate management vacation schedules and communicate concerns to the appropriate District Manager.
Forward accounts-receivable issues or concerns to District Managers or Human Resources Business Partners.
Order materials for hiring events and new-store-opening collateral.
Pull Oracle reports as requested by District Managers and District Loss Prevention Managers.
Gather and report non-confidential loss-prevention store and district information, such as statistics, itineraries, and loss-prevention schedules.
Assist with ordering supplies for loss-prevention training and daily operations.
Communicate accurately, professionally, and promptly with stores, the regional office, and the zone office when obtaining or reporting information.
Handle customer and associate inquiries and schedule follow-up calls or meetings as needed for the District Manager.
Administer, monitor, and support Home Office associate motivation programs, including Service Awards, Service Award Luncheons, Associate of the Quarter, taxability matters, iCare, and tip-line calls.
Perform other duties as assigned.