District Sales Administrator

Insperity•Florham Park, NJ

1d•$54,890 - $62,450

About The Position

The District Sales Administrator supports the sales process, District Manager proficiency, office management, company culture, and corporate citizenship for a District Office. The role trains and supports District Office personnel on sales processes, procedures, and technology; prepares and validates sales documentation; checks closing packages and prospect data; supports marketing initiatives; and maintains sales forecasts, pipeline reports, leadership calendars, travel, expenses, meetings, and personnel onboarding and offboarding. The position also manages District Office information and files, addresses technology issues, welcomes callers and visitors, coordinates shipping and receiving and meeting arrangements, and serves as a liaison with Corporate security. As the District Office Volunteer Council Member, the administrator coordinates local volunteer and philanthropy initiatives and promotes Insperity’s corporate citizenship programs. Other duties may be assigned, including participation in the Disaster Recovery plan as required. The role requires a high school diploma or equivalent and three years of related office administration and customer support experience. Experience in sales office administration is preferred. The compensation range is $54,890–$62,450, with actual compensation influenced by skills, experience, and geographic location.

Requirements

High school diploma or equivalent.
Three years of related work experience in office administration and customer support.
Active listening, emotional intelligence, empathy, interpersonal, and networking skills to communicate with employees, prospects, clients, vendors, and corporate partners.
Ability to follow written and oral instructions, analyze situations accurately, and take effective action.
Effective and tactful verbal and written communication skills.
Working knowledge of Word, Excel, and PowerPoint; prior experience with Windows; proficiency operating personal computers, printers, and copiers.
Ability to apply company policies and procedures, including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding practices, and corporate citizenship guidelines.
Proficiency with sales and corporate technology systems, including Salesforce, DocuSign, Premier Pathway, AIMS, LMS, Inside Insperity, Sales Coach, MS Teams, and Zoom.
Knowledge of modern office methods, procedures, and equipment; business letter writing; sales office practices; confidential administrative duties; clerical methods; filing systems; computer data management; and report preparation.
Ability to work independently without direct supervision and under narrow time constraints to solve complex problems.
Ability to handle sensitive situations, materials, and communications with sound judgment and discretion.

Nice To Haves

Experience in sales office administration.
Report-writing experience.
Some training or facilitator experience.

Responsibilities

Train and support District Office personnel on sales processes, procedures, and technology.
Create, validate, and submit sales documents with attention to detail and accuracy.
Audit completed and signed closing sales packages using relevant systems before submission.
Confirm prospect data and collect missing information to maintain accurate, up-to-date records.
Distribute and maintain accessible, relevant, and updated marketing collateral; support marketing campaigns and corporate marketing programs.
Update opportunity forecast statuses and create or update activity, pipeline, forecast, and pending reports.
Support sales leadership with local incentives, campaigns, and contests by developing tracking and reporting tools.
Maintain sales leader calendars, coordinate travel, complete vehicle mileage reporting, and prepare expense reports in accordance with company guidelines.
Assist with onboarding and offboarding District Office personnel.
Organize on-site and off-site meetings, including technology and audiovisual setup; collaborate on agendas and presentations.
Identify and resolve technology-related issues, independently or with Sales Technology or the Help Desk.
Manage District Office information and files according to corporate information governance and retention policies.
Receive incoming calls and visitors and maintain a welcoming, professional office environment.
Manage shipping and receiving and support meeting arrangements, including conference room reservations, hospitality, and room preparation.
Liaise with Corporate security, including supplying badge photos, testing technologies or procedures, and requesting support as needed.
Serve as the District Office Volunteer Council Member by creating, leading, sharing, and reporting local volunteer and philanthropy initiatives; oversee local corporate donations, attend training, and promote corporate citizenship initiatives.
Assist with Insperity Company goals, help other employees accomplish those goals, perform other assigned duties, and participate in the Disaster Recovery plan as required.