DISTRICT LOCAL PROGRAM ADMINISTRATOR - 55011683
About The Position
The District Local Program Administrator works in the Florida Department of Transportation’s District 2 Program Management office in Lake City. The role oversees local-agency projects and special funding programs, including the development and administration of agreements between local governments and FDOT. It provides contractual and programming guidance, coordinates with agency staff and local partners, and ensures projects and agreements comply with applicable state and federal requirements and production schedules. The position manages documentation and project tracking for Joint Participation Agreements, Local Funding Agreements, and Local Agency Program agreements. It also oversees fiscal activities, invoice processing, project close-outs, audits, local-agency certification and training, quality assurance, and maintenance agreements for transportation improvements. The administrator supports process improvement and assists the District Title VI Coordinator with compliance monitoring and reporting. The position may be required to respond before, during, and after emergencies.
Requirements
- High school diploma or equivalent and four years of relevant employment experience; or an associate degree from an accredited college or university and two years of relevant experience; or a bachelor’s degree from an accredited college or university.
- Knowledge of concepts, terminology, principles, and analytical techniques related to engineering scheduling and project management.
- Knowledge of structuring and classifying information.
- Skill using engineering software, including Primavera scheduling.
- Skill developing presentation materials.
- Skill developing, implementing, and maintaining web applications, websites, web pages, and databases.
- Skill with Microsoft Office, Microsoft Structured Query Language, SharePoint, Access, and Exchange.
- Ability to evaluate engineering processes and solve problems related to engineering-process scheduling.
- Ability to communicate engineering information effectively, verbally and in writing.
- Ability to perform trend analysis of processes and systems.
- Ability to conduct research and independently use problem-solving techniques.
- Ability to establish and maintain effective working relationships.
- Must be a U.S. citizen or lawfully authorized alien worker; visa sponsorship is unavailable.
- Must respond before, during, and following emergency situations.
Responsibilities
- Plan, prepare, organize, and review work products for special funding agreements, including design and construction plan submittals, specifications, estimates, bid documents, bid tabs, and professional services contracts.
- Oversee and coordinate state and federal special funding programs, including FHWA Emergency Relief, Transportation Alternatives, County Incentive Grant, Small County Outreach, Small County Road Assistance, and Transportation Regional Incentive programs.
- Provide contractual programming expertise to vet projects and develop funding, phasing, and programming strategies that support successful delivery and work program stability.
- Oversee coordination, execution, and administration of agreements between local governments and FDOT, including Joint Participation Agreements, Local Funding Agreements, and Local Agency Program agreements.
- Provide contractual guidance, support consensus-building and legal coordination, and maintain interagency agreements with local agencies and FDOT staff.
- Coordinate with directors, project managers, attorneys, the Comptroller, and local agencies to ensure agreements are performed according to the Department’s production schedule.
- Oversee fiscal and contractual activities, including obligations and deobligations, local agency certification, invoice payments, funds management, and project close-outs.
- Maintain project tracking systems using PSEE, Florida GAP, and other software; oversee project-document uploads, local-agency access, project information, and invoice processing through GAP.
- Coordinate and participate in LAP project audits, respond to findings, implement corrective strategies, and train department and local-agency staff on state and federal compliance.
- Complete LAP local-agency certifications and recertifications, obtain required documentation, conduct project performance evaluations, and facilitate training for certified agencies.
- Coordinate with legal counsel and the State Local Program Administrator to ensure JPA and LAP documents accurately reflect the legal obligations of affected parties.
- Evaluate processes, identify improvements, make timely decisions, and support the District’s organizational vision and programs.
- Oversee compliance with state and federal auditing requirements for JPA and LAP agreements and special funding programs; develop monitoring techniques, project controls, and quality assurance processes.
- Participate in local program policy reviews, statewide meetings, and training, and communicate relevant information to District staff.
- Develop and coordinate maintenance agreements for transportation enhancements and off-state-highway construction projects, ensuring agreements are executed before letting dates.
- Assist the District Title VI Coordinator with monitoring and reporting compliance with Title VI and related statutes.
- Respond before, during, and following emergency situations.
Benefits
- Health insurance, with over 90% of the cost paid by the employer
- Employer-paid $25,000 life insurance policy
- Dental, vision, and supplemental insurance
- State of Florida retirement package
- 10 paid holidays per year
- Vacation and sick leave
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
