IS District Administrator

CleanHarbors•Commerce City, CO

16h•Onsite

About The Position

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to support the daily administrative and financial operations of assigned branches. The role manages payroll reconciliation, vendor purchase orders, billing and invoicing, and monthly financial closeout, while providing general administrative support to improve back-office operations. This position is based at a customer site in Commerce City, Colorado, and requires on-site attendance Monday through Friday; remote or hybrid work is not available. The position may require travel up to 30% of the time.

Requirements

A bachelor's degree in business, management, accounting, or finance is preferred; alternatively, 4 or more years of combined industry experience and professional development will be accepted.
2–5 years of business, invoicing, accounting, or finance experience in a related industry, and management experience, are preferred.
Experience preparing invoices and managing budgets, forecasts, and financial reports.
Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Outlook, and calendar management; strong Excel formula and pivot table skills are emphasized.
Strong communication and problem-solving skills.
Demonstrated understanding of finance and accounting terminology.
Ability to travel up to 30% of the time.
Valid driver's license and reliable transportation.
Valid U.S. passport, or ability to obtain one within 3 months of hire.
Must report to the customer site in Commerce City, Colorado, Monday through Friday; remote and hybrid work are not options.

Nice To Haves

A valid Transportation Worker Identification Credential (TWIC), or the ability to obtain one within 3 months of hire; TWIC is not required.
Understanding of industry terminology.

Responsibilities

Follow health and safety policies and processes, and act safely at all times.
Complete daily tasks related to the Quote to Cash process, including worksheet review, billing and invoicing, customer purchase order management, customer contract compliance, vendor purchase order management, cash application, and collections.
Reconcile daily payroll and manage vendor purchase orders, billing and invoicing, and monthly financial closeout for assigned branches or areas.
Ensure accurate time-entry details, validate and approve hours worked, resolve discrepancies with employees and supervisors, and prepare data for timely payroll processing.
Lead branches through the financial close process, including accruing revenue and costs and ensuring the accuracy of profit and loss statements.
Serve as the first point of contact for escalated Revenue (Quote to Cash) compliance issues, including credit and rebill, contract pricing, non-conformance, IP, and no-show matters.
Meet branch-administration key performance indicators, including DSO, accruals, vendor invoices, payroll, monthly close, and other reconciliations.
Support facility and customer initiatives and events as needed, such as large events and new large customers.
Assist branches with financial close questions and scrub profit and loss statements.