IS District Administrator

Clean Harbors•Commerce City, CO

22h•Onsite

About The Position

HPC-Industrial, powered by Clean Harbors, is hiring a District Administrator for its Industrial Services team. The role supports assigned branches or areas through daily payroll reconciliation, vendor purchase order management, billing and invoicing, monthly financial closeout, and general administrative functions. The position provides management with support to improve the quality of back-office operations. This position requires daily, Monday-through-Friday attendance at a customer site in Commerce City, Colorado. Remote or hybrid work is not available. The candidate must have a valid driver’s license and reliable transportation, and must be able to travel up to 30% of the time.

Requirements

Bachelor’s degree in business, management, accounting, or finance preferred; alternatively, 4 or more years of combined industry experience and professional development will be accepted.
2–5 years of business, invoicing, accounting, or finance experience in a related industry and management experience preferred.
Experience preparing invoices and managing budgets, forecasts, and financial reports.
Proficiency with Microsoft Office, including Excel, Word, PowerPoint, Outlook, and calendar management; strong Excel skills, including formulas and pivot tables, are emphasized.
Strong communication skills.
Problem-solving skills.
Demonstrated understanding of finance and accounting terminology.
Ability to travel up to 30% of the time.
Valid driver’s license and reliable transportation.
Valid U.S. passport or ability to obtain one within 3 months of hire.

Nice To Haves

Understanding of industry terminology.
Valid Transportation Worker Identification Credential (TWIC), or ability to obtain one within 3 months of hire; TWIC is not required for this site.

Responsibilities

Follow health and safety policies and processes and act safely at all times.
Complete daily tasks in the Quote to Cash process, including worksheet review, billing and invoicing, customer purchase order management, customer contract compliance, vendor purchase order management, cash application, and collections.
Reconcile payroll daily and manage vendor purchase orders, billing and invoicing, and monthly financial closeout for assigned branches or areas.
Lead frontline payroll processes by ensuring accurate time entry, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing data for timely payroll processing.
Lead and assist branches with financial close activities, including accruing revenue and costs and reviewing Profit and Loss statements for accuracy.
Serve as the first point of contact for support and resolution of escalated Revenue (Quote to Cash) compliance issues, such as Credit & Rebill, Contract Pricing, Non-Con, IP, and No-Show.
Meet administrative key performance indicators, including DSO, accruals, vendor invoices, payroll, monthly close, and other reconciliations.
Support facility and customer initiatives and events as needed, including large events and onboarding large customers.