District Administrator (Office Manager)

Morrow Equipment Company LLC•Denver, CO

About The Position

Provides administrative and secretarial support for the District Manager, Marketing Department, and Manufacturing. Duties include typing, filing, scheduling, financial record keeping, coordinating meetings and employee requests, obtaining supplies, coordinating direct mailings, and working on special projects. The role interacts with external callers and visitors and internal contacts at all organizational levels. It requires independent judgment to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. The position handles clerical and administrative work for the service, manufacturing, and marketing divisions; answers and fields phone calls; processes incoming mail and confidential information; coordinates meetings, travel, conferences, and department activities; and supports district operations through document processing, invoice matching, order generation, time-sheet review, personnel-file maintenance, and petty cash administration. The role works with district and corporate personnel, outside agencies, and senior company leaders, and is expected to represent the company professionally, maintain a safe and orderly workspace, assist coworkers, and work overtime when needed. The regular schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. (day shift), averaging 40 hours per week. Work is indoors at normal indoor temperature and humidity, with various office equipment. Occasional lifting may involve office supplies or incoming shipments. Training courses and seminars may be required, and current CPR and First Aid certification may be required.

Requirements

More than one year of related experience, as generally acquired for knowledge of secretarial, office, and administrative procedures and standard office equipment.
Understanding of business administration and excellent command of the English language.
Knowledge of computer software applications for word processing, spreadsheets, databases, and internet applications.
Ability to use multiline phone systems and demonstrate professional phone manners.
Ability to handle sensitive and confidential situations with poise, tact, and diplomacy.
Ability to plan, prioritize, and organize a diversified workload independently and meet deadlines.
Ability to communicate and cooperate with district staff, other departments, outside agencies, and senior company personnel.
Ability to work overtime to accommodate business needs.
Ability to attend training courses and seminars as requested by the Company.
May be required to maintain current CPR and First Aid Certification.
Ability to perform the stated physical activities, including sitting, standing, walking, lifting, squatting, bending, twisting, occasional grasping and pushing/pulling, and occasional lifting or carrying of office supplies or incoming shipments.

Nice To Haves

Ability to speak and understand Spanish; preferred but not required.

Responsibilities

Provide clerical and administrative support to the service, manufacturing, and marketing divisions.
Answer phones for Sales, Service, and Manufacturing; take messages and respond to routine and non-routine questions.
Coordinate with district coworkers, other departments, outside agencies, and senior company staff.
Process incoming mail and handle confidential or non-routine information; explain policy when necessary.
Schedule and organize meetings, travel, conferences, and department activities.
Compose, type, and proof materials; establish priorities and meet deadlines.
Gather and summarize data for reports, resolve administrative problems, and prioritize work.
Represent the company professionally.
Prioritize and process documents by home-office deadlines.
Match accounts payable invoices to purchase orders for review by the District Service Manager.
Generate Sales Orders, Receiving Records, and Purchase Orders as directed by district managers and the Shop Foreman.
Review time sheets for mathematical and other errors, submit them for the District Manager's signature, and email them to Salem by deadlines.
Recommend district processes and procedures to help meet time-sheet deadlines.
Establish, develop, and maintain district personnel files, current employee-benefit forms, and new-hire and exit paperwork.
Maintain the petty cash fund and submit the Petty Cash Fund Report.
Maintain vendor and machine files as needed by the District and corporate office.
Obtain supplies, coordinate direct mailings, maintain financial records, coordinate employee requests, and work on special projects.
Attend training courses and seminars as requested by the Company; maintain current CPR and First Aid certification if required.
Maintain a clean, safe, and orderly workspace, assist coworkers when possible, follow company safety policies, and work overtime when necessary.

Benefits

Comprehensive benefits program with health care coverage and financial-security options; some benefits are fully paid by Morrow and others are shared contributions.
Platinum-level health-care coverage for eligible U.S. employees and dependents.
Choice of PPO and HSA medical plans (Wellness and Standard).
Dental PPO plan.
Prescription drug coverage through retail, mail-order, and specialty pharmacies.
401(k) retirement plan with company contributions/match.
Health Care, Limited Purpose Health Care, and Dependent Care flexible spending accounts.
Employer-paid basic life and AD&D insurance.
Employer-paid long-term disability insurance.
Voluntary life and AD&D insurance coverage.
Short-term disability with a 50/50 employee/employer cost split.
Paid holidays, including the employee's birthday.
Paid vacation.
Paid PTO for personal time off and sick leave.
Free confidential counseling through the Employee Assistance Program.
Other benefits available at reasonable group rates.