District Office Manager

MPW•Rockport, IN

About The Position

The District Office Manager plans, organizes, coordinates, and oversees administrative functions that support district and branch operations. The role maintains accurate and responsive payroll administration, customer billing, financial and job documentation, administrative systems, and administrative staff. It also supports Operations and Sales leadership, coordinates information and documentation across applicable company and customer systems, and helps ensure administrative and financial submissions are complete and timely.

Requirements

Two to five years of relevant experience.
Intermediate Microsoft Office skills.
General knowledge of JD Edwards software.
Professional written and verbal communication skills.
A considerate, friendly, constructive, and consistent approach toward employees and customers.

Nice To Haves

Bachelor’s degree in Accounting, Business, or a related field.
Three to four years of office or operations management exposure in a fast-paced, multitasking environment.
Understanding of payroll procedures, taxes, and related requirements.

Responsibilities

Coordinate payroll administration, including collecting, reviewing, auditing, correcting, and submitting payroll information on time.
Manage accurate and timely customer billing, required billing documentation, customer submission requirements, and administrative support for collection-related issues.
Support processing, tracking, maintenance, and reconciliation of business unit purchase orders and related documentation in applicable systems.
Help resolve administrative issues and escalate unresolved matters to appropriate functional leadership when needed.
Provide administrative support to Operations and Sales leadership and assist with routine employee administrative needs.
Direct employees to the appropriate functional resource for questions or needs outside the district office’s administrative responsibilities.
Support outages and large projects by organizing required job, employee, billing, and supporting information.
Ensure applicable branch financial and administrative information is complete and submitted to the appropriate corporate support functions.
Coordinate payroll, invoices, expense-related documentation, and other required financial information for timely corporate submission.
Coordinate administrative information for Operations concerning applicable jobs, equipment, personnel, scheduling, and finances.
Coordinate activity in applicable MPW and customer-required systems and portals, including work orders, personnel, materials, equipment, billing, and job information.
Review work-order, invoice, purchase-order, receipt, and supporting documentation to help ensure complete and accurate customer billing.
Maintain administrative and job documentation in approved company systems and repositories according to established requirements.
Supervise administrative staff, coordinate assigned work, and support consistent completion of district and branch administrative responsibilities.
Perform other duties as directed in support of district and branch operations.