District Administrator (Office Manager)

Morrow Equipment Company•Denver, CO

About The Position

Provides administrative and secretarial support for the District Manager, Marketing Department, and Manufacturing. Duties include typing, filing, scheduling, financial record keeping, coordinating meetings and employee requests, obtaining supplies, coordinating direct mailings, and working on special projects. The position supports the service, manufacturing, and marketing divisions and interacts with external callers and visitors as well as internal contacts at all organizational levels. It requires independent judgment to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. The role handles phones and incoming mail for the District facility; coordinates meetings, travel, conferences, and department activities; prepares and processes administrative and financial documents; maintains personnel, vendor, and machine files; and supports time-sheet submission and district processes. The position works with district staff, other departments, outside agencies, and senior company leadership, handling sensitive and confidential information with poise, tact, and diplomacy. The normal schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m., with a 40-hour workweek and day shift. The job is performed indoors at normal indoor temperature. Various office equipment is used. The role may involve occasional lifting of office supplies or incoming shipments, and the employee is expected to work overtime when necessary. Starting pay is $25 per hour.

Requirements

More than one year of related experience, generally acquired through knowledge of secretarial, office, and administrative procedures and standard office equipment.
Understanding of business administration and an excellent command of English.
Knowledge of computer software applications for word processing, spreadsheets, databases, and internet use.
Ability to use multiline phone systems and demonstrate professional phone manners.
Ability to handle confidential and non-routine information and explain policy when necessary.
Strong interpersonal skills, including poise, tact, and diplomacy in sensitive situations.
Attention to detail in composing, typing, proofreading, prioritizing, and meeting deadlines.
Analytical ability to gather and summarize data, solve administrative problems, and prioritize work.
Ability to work cooperatively with district personnel and liaise with other departments and outside agencies.
Ability to work overtime when needed.
Ability to attend training courses and seminars as requested by the Company.
Ability to maintain current CPR and First Aid certification if required.
Ability to meet the stated physical requirements, including occasional lifting of office supplies or incoming shipments.
All sensory abilities, including speech, vision, smell, touch, and hearing, are required.

Nice To Haves

Ability to speak and understand Spanish; preferred but not required.

Responsibilities

Provide clerical and administrative support for the service, manufacturing, and marketing divisions.
Answer phones for Sales, Service, and Manufacturing; take messages and handle routine and non-routine questions.
Act as a liaison with coworkers, other departments, outside agencies, and senior company staff.
Process incoming mail for the District facility.
Schedule and organize meetings, travel, conferences, and department activities.
Compose, type, and proof materials; establish priorities and meet deadlines.
Gather and summarize data for reports, resolve administrative problems, and prioritize work.
Process documents within deadlines established by the home office.
Match accounts payable invoices to purchase orders for review by the District Service Manager.
Generate Sales Orders, Receiving Records, and Purchase Orders as directed by district managers and the Shop Foreman.
Review time sheets for mathematical and other errors, submit them for signature, and email them to Salem by deadlines.
Recommend district processes and procedures to help ensure time-sheet deadlines are met.
Establish, develop, and maintain district personnel files, including current benefit and employee-administration forms and new-hire and exit paperwork.
Maintain the petty cash fund and submit the Petty Cash Fund Report.
Maintain vendor and machine files as needed by the District and corporate office.
Obtain supplies, coordinate direct mailings, maintain financial records, and work on special projects.
Maintain a professional manner and appearance, a clean and orderly workspace, and comply with company safety policies.
Work cooperatively with coworkers and assist them when possible.
Work overtime when necessary to accommodate business needs.

Benefits

Platinum-level medical coverage for eligible U.S. employees and dependents, with PPO and HSA plan options.
Dental PPO plan.
Prescription drug coverage through retail, mail-order, and specialty pharmacies.
401(k) retirement plan with company contributions.
Flexible spending accounts for health care, limited-purpose health care, and dependent care.
Employer-paid basic life and AD&D insurance.
Employer-paid long-term disability insurance.
Voluntary life and AD&D insurance.
Short-term disability with a 50/50 employee/employer contribution split.
Paid holidays and employee's birthday.
Paid vacation.
Paid personal time off and sick leave.
Free confidential counseling through the Employee Assistance Program.