Group District Administrator

TJX•Littleton, CO

About The Position

The Group District Administrator provides administrative support across multiple districts and supports District Managers (DMs) and District Loss Prevention Managers (DLPMs). The role gathers, tabulates, and reports store and district information; maintains office organization; monitors compliance and payroll exceptions; supports expense control and human resources processes; provides district loss prevention support; communicates with stores and regional and zone offices; and administers associate motivation programs. Other duties may be assigned.

Requirements

Proficiency in Microsoft Office, including Word and Excel.
Proficiency in Outlook.
Familiarity with Microsoft Teams, Oracle, and Kronos.

Responsibilities

Gather, tabulate, and report weekly store and district information accurately and on time, including payroll taxation, labor payouts, shift differentials, new hires, terminations, and leaves of absence.
Maintain office organization.
Track, report, and request store information for multiple District Managers and District Loss Prevention Managers.
Monitor, validate, and follow up on Reflexis and e-forms compliance for multiple districts.
Conduct exception-based follow-up on hourly associate payroll payouts that exceed guidelines.
Assist with special projects, such as new store opening events and coordinating logistics for management meetings.
Submit quarterly reports as outlined in the Expense Control Guide.
Monitor district expenses using expense control reports and communicate concerns to the appropriate District Manager or District Loss Prevention Manager.
Follow up on exception information provided to stores by the expense control department.
Ensure effective redistribution of excess supplies and fixtures throughout the district.
Monitor and coordinate exception requests for third-party vendors and communicate with Building Services.
Compile and validate management vacation schedules and communicate concerns to the appropriate District Manager.
Forward accounts receivable issues or concerns to District Managers or Human Resources Business Partners.
Order materials for hiring events and new store opening collateral.
Pull Oracle reports as requested by District Managers and District Loss Prevention Managers.
Gather and report non-confidential loss prevention store and district information, such as statistics, itineraries, and loss prevention schedules.
Assist with ordering supplies for loss prevention training and daily operations.
Communicate accurately, professionally, and promptly with stores and regional and zone offices when obtaining or reporting information.
Handle customer and associate inquiries and schedule follow-up calls or meetings as needed for the District Manager.
Administer, monitor, and support associate motivation programs determined by Home Office, such as Service Awards, Service Award Luncheons, Associate of the Quarter, iCare, and tip line calls.
Perform other duties as assigned.