Gift Accounting Coordinator

IOWA STATE UNIVERSITY FOUNDATION•Ames, TX

About The Position

The Gift Accounting Coordinator is an essential member of the Iowa State University Foundation’s gift accounting team. The role ensures the accurate and timely processing of gifts and commitments received by the Foundation, while maintaining donor service and data integrity. The coordinator works with donors, development staff, brokers, and other Foundation teams to process gifts and improve team operations. The position is located in Ames, Iowa, and may potentially be hybrid.

Requirements

Six years of work experience related to the employment area; education may be substituted for years of work experience.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to work independently and as part of a team.
Adaptability, flexibility, and self-direction.
Proficiency with Microsoft Office Suite, especially Outlook and Excel, and ability to learn new software.
Ability to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
Ability to adhere to strict confidentiality standards.

Responsibilities

Prepare gifts, pledges, and planned gift corrections as needed.
Review, verify, and update donor information for completeness and accuracy.
Oversee all facets of the securities donation program.
Communicate and collaborate with donors, development staff, and brokers regarding stock, Donor Advised Fund, IRA, and mutual fund gifts.
Prepare paperwork to record and sell securities, and verify that securities are sold and proceeds are received.
Ensure compliance with accounting standards, IRS regulations, internal policies, and brokerage procedures while maintaining exceptional donor service and data integrity.
Code and process pledge commitments and ensure pledge payment installment schedules are accurately recorded.
Co-manage the gift accounting team email inbox by monitoring communications, responding to inquiries, routing requests, and maintaining quality service standards.
Evaluate procedures to improve efficiency, accuracy, and donor service.
Maintain and update process documentation and training materials.
Identify opportunities to use technology, automation, and innovative solutions to enhance team operations.
Collaborate with other Foundation teams to evaluate, test, and implement process improvements.