General Services Procurement Coordinator (Project Coordinator)

City of Topeka•Topeka, KS

About The Position

The General Services Procurement Coordinator oversees and manages procurement activities and projects for contracts, services, and materials that support essential City services. The position serves as a liaison to City departments, vendors, and external agencies, helping ensure procurement projects are consistent, efficient, and compliant. It requires procurement expertise, strong communication skills, and the ability to manage multiple priorities with integrity and attention to detail. The coordinator leads procurement planning, solicitation development, bid evaluations, contract negotiations, and awards for assigned departments. The role ensures compliance with federal, state, and local regulations, policies, requirements, and best practices, including for highly regulated purchases and grant-funded projects. The coordinator also develops relationships with departments and vendors and provides training and guidance to City staff as needed.

Requirements

Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Finance, Procurement, or a related field, plus at least three years of experience in procurement, contract administration, purchasing, or supply chain management; government or public-sector experience is preferred. Alternatively, a high school diploma or equivalent plus seven years of experience in those fields is required.
Knowledge of procurement laws, principles, regulations, and best practices, including federal and state grant-funded procurement processes.
Excellent communication and customer service skills.
Strong organization and the ability to plan, coordinate, and prioritize multiple tasks.
Ability to work independently and collaboratively.
Valid Kansas driver’s license and ability to be insured under the City of Topeka’s insurance carrier standards.

Nice To Haves

Experience managing complex procurement projects, including federal and state grant-funded purchases, multi-department procurements, or high-value contracts.
Certified Public Procurement Officer (CPPO) or Certified Professional Buyer (CPPB) certification from the Universal Public Procurement Certification Council (UPPCC).
National Institute of Governmental Purchasing (NIGP) Certified Procurement Professional (NIGP-CPP) certification.
Certified Purchasing Manager (CPM) or Certified Supply Chain Professional (CSCP) certification.
Procurement experience in a government or public-sector setting.

Responsibilities

Lead and manage procurement activities across assigned departments.
Plan procurements and develop solicitations.
Conduct bid evaluations, contract negotiations, and award processes.
Ensure procurement activities comply with federal, state, and local regulations, policies, requirements, and best practices, including for highly regulated purchases and grant-funded projects.
Develop and maintain relationships with City departments and vendors.
Provide training and guidance to City staff as needed.