Part-Time Gate & Scale House Coordinator

Sharp Business Management Inc•Cleveland, TX

About The Position

The Gate & Scale House Coordinator greets, announces, and dispatches trucks and trailers entering and leaving the facility. The role operates the scale, documents incoming and outgoing weights, and manages related paperwork. It may also involve using radio, telephone, or computer systems to communicate information and reports on work progress. The coordinator manages inbound and outbound documentation and traffic flow, communicates schedule delays or issues, announces arrivals to production and warehouse staff, and provides drivers with directions and facility safety requirements. The role also manages the main gate and helps maintain the scale house.

Requirements

High school diploma or GED.
Two to four years of related experience and/or training.
Experience with MS Office, including Teams and Excel.
Excellent communication skills.
Critical thinking skills.
Proactive, organized, and analytical approach.

Nice To Haves

NetSuite or other ERP experience.

Responsibilities

Collect required endorsement paperwork from drivers.
Ensure delivery numbers, purchase orders, and sales orders are accurate.
Manage outbound documentation, including CoA, BOL, and SDS.
Scan and transmit paperwork to relevant departments and groups, including Warehouse, Production, and Customer Service.
Monitor inbound and outbound delivery schedules and communicate delays or issues to Planning & Procurement and/or Logistics.
Announce arrivals to production operators and warehouse personnel and provide real-time production schedule updates.
Maintain the accuracy of the truck log in real time.
Dispatch drivers to the correct locations as instructed.
Work professionally with drivers as their initial onsite contact.
Communicate company PPE requirements and safety regulations to visitors, including drivers and contractors.
Ensure inbound and outbound trucks are weighed properly and move through the scale in a timely manner.
Document incoming and outgoing truck weights.
Manage main gate operations using the company phone and Gate App.
Maintain cleanliness and supplies in the scale house.