Part-Time Gate & Scale House Coordinator
About The Position
The Gate & Scale House Coordinator greets, announces, and dispatches trucks and trailers entering and leaving the facility. The role operates the scale, documents incoming and outgoing weights, and manages related paperwork. It may also involve using a radio, telephone, or computer to transmit information, paperwork, and work-progress reports. The coordinator manages inbound and outbound documentation and traffic flow, communicates schedule delays or issues, provides real-time updates to production and warehouse teams, and directs drivers to the correct locations. As the initial onsite contact, the coordinator communicates facility PPE requirements and safety regulations to visitors, drivers, and contractors. The role also manages gate operations and maintains the cleanliness and supplies of the scale house.
Requirements
- High school diploma or GED.
- Two to four years of related experience and/or training.
- Proficiency with Microsoft Office, including Teams and Excel.
- Excellent communication skills.
- Critical thinking skills.
- Proactive, organized, and analytical approach.
Nice To Haves
- NetSuite or ERP experience.
Responsibilities
- Collect required endorsement paperwork from drivers.
- Ensure delivery numbers, purchase orders, and sales orders are accurate.
- Manage outbound documentation, including CoA, BOL, and SDS paperwork.
- Scan and transmit paperwork to appropriate departments and groups, including Warehouse, Production, and Customer Service.
- Monitor inbound and outbound delivery schedules and communicate delays or issues to Planning & Procurement and/or Logistics.
- Announce arrivals to production operators and warehouse personnel and provide real-time production schedule updates.
- Maintain the accuracy of the truck log in real time.
- Dispatch drivers to the correct location as instructed.
- Work professionally with drivers as the initial onsite contact.
- Communicate company PPE requirements and safety regulations to visitors, drivers, and contractors entering the facility.
- Ensure inbound and outbound trucks are weighed properly and move trucks through the scale in a timely manner.
- Document incoming and outgoing truck weights.
- Manage main gate operations using the company phone and Gate App.
- Maintain general cleanliness and stock supplies in the scale house.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
