Front Desk Receptionist

Center for Wealth Preservation•Woodbury, NY

3d•Onsite

About The Position

We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for clients, visitors, vendors, and callers. This position plays a key role in maintaining a welcoming office environment while providing administrative support and assisting with daily office operations.

Requirements

High school diploma or equivalent.
Previous receptionist, administrative, customer service, or office support experience preferred.
Strong verbal and written communication skills.
Proficiency with Microsoft Outlook, Word, Excel, and Teams.
Strong organizational skills and attention to detail.
Ability to multitask and work independently in a professional office environment.

Responsibilities

Greet clients, visitors, and vendors professionally and courteously.
Notify advisors and staff of client arrivals.
Answer and direct incoming telephone calls.
Respond to general inquiries and provide excellent customer service.
Maintain a clean and professional reception area.
Perform filing, scanning, copying, and data entry.
Assist with document preparation and general administrative tasks.
Maintain accurate records and filing systems.
Support special projects and assignments as needed.
Schedule and monitor conference room reservations.
Prepare conference rooms for meetings, including arranging materials and refreshments.
Ensure conference room technology is operational.
Reset conference rooms following meetings.
Receive, sort, and distribute incoming mail and packages.
Prepare outgoing mail and shipments.
Maintain inventory of office and kitchen supplies.
Restock coffee, water, paper products, and other office essentials.
Assist in maintaining clean and organized common areas.
Coordinate with vendors and building management as needed.