Front Desk Receptionist

Speaks Law Firm•Wilmington, NC

11d•Onsite

About The Position

Speaks Law Firm is seeking a Receptionist to serve as a front-line team member and assist with daily administrative tasks. This is an on-site position in the firm’s Wilmington office, with hours Monday through Friday, 8:30 a.m. to 5:30 p.m. The full-time hourly position starts at $17.00, depending on experience.

Requirements

High school diploma or GED.
Two years of customer service or reception experience; law firm experience preferred.
Strong organizational skills and attention to detail.
Intermediate computer skills.
Excellent interpersonal and customer service skills.
Willingness to help others.
Professional work ethic.

Nice To Haves

Bilingual Spanish is a plus.
Customer service or reception experience in a law firm is preferred.

Responsibilities

Operate the multi-line phone system and relay calls and messages in a timely manner.
Welcome clients and visitors with a friendly, professional, and positive demeanor.
Maintain office calendars and track team member birthdays and anniversaries.
Direct incoming and outgoing mail, faxes, deliveries, and certified mail.
Ensure office supplies are in stock.
Keep public spaces, including meeting rooms, reception, bathrooms, and break areas, tidy and free of debris.
Prepare meeting rooms and meeting documents, and arrange refreshments as needed.
Assist with copying, scanning, faxing, emailing, and note-taking as needed.
Meet with clients for notary purposes.
Coordinate with the finance team and clients to ensure proper execution of checks and releases.
Perform other clerical duties as assigned.