Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions • High Springs, FL

7d • $18 - $21 • Onsite

About The Position

Pinnacle Site Solutions is seeking a friendly, dependable, and motivated Front Desk Receptionist / Administrative Assistant for its team in High Springs, Florida. This person will be the first point of contact for guests, customers, vendors, and employees, helping create a welcoming, professional environment while supporting the daily operations of a commercial site and civil construction company.

The role offers variety and requires initiative, teamwork, organization, and a willingness to support multiple departments. The position includes front desk and hospitality duties, meeting and event coordination, office organization, supply and equipment monitoring, mail and delivery handling, vendor coordination, administrative assistance, and confidential records management. The employee should be adaptable and able to manage interruptions and changing priorities while maintaining a professional appearance and workplace.

Requirements

• Excellent communication, interpersonal, organizational, and time-management skills.
• Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, and ability to learn new software.
• Friendly, professional, dependable, and comfortable interacting with a variety of people.
• Self-motivated and able to work independently, anticipate needs, and take initiative.
• Flexible and able to remain composed through interruptions, manage competing priorities, and support multiple departments.
• Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.

Nice To Haves

• Previous receptionist or administrative experience.
• Construction industry experience.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage.
• Prepare and reset conference rooms, coordinate guest arrangements, order lunches and refreshments, and assist with company events and preparations.
• Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping.
• Maintain the copy room and monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies; replenish or order items according to approved procedures.
• Monitor printers, scanners, and copiers and coordinate service when needed.
• Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and receive and distribute deliveries from USPS, UPS, FedEx, Amazon, and other carriers.
• Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors; follow up on services and communicate concerns.
• Support multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Maintain organized records and handle confidential information with discretion.
• Adapt to shifting priorities throughout the day.

Benefits

• Consistent full-time schedule: 8:00 AM–4:00 PM, Monday–Friday.
• Supportive, team-oriented work environment that values communication, collaboration, and dependability.
• Dynamic role offering variety and opportunities to contribute to office and operational support.
• Opportunity to contribute to a growing company where employees' work and contributions are valued.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed