Front Desk Receptionist / Administrative Assistant

Pinnacle Site Solutions • Alachua, FL

6d • Onsite

About The Position

Pinnacle Site Solutions is hiring a friendly, dependable, and motivated Front Desk Receptionist / Administrative Assistant for its team in High Springs, Florida. The role is the first point of contact for guests, customers, vendors, and employees, and helps maintain a welcoming, professional environment while supporting the daily operations of a commercial site and civil construction company. The position involves varied front-desk, office coordination, and administrative duties, with a focus on teamwork, initiative, organization, and dependable support for multiple departments.

The role includes greeting visitors and directing calls; preparing meeting rooms and coordinating guest arrangements, refreshments, and company events; keeping shared spaces clean, organized, and stocked; monitoring office supplies and equipment; handling mail and deliveries; coordinating facility vendors; providing administrative assistance; and maintaining organized records and confidentiality. The position requires flexibility in responding to interruptions and shifting priorities, as well as the ability to perform typical office tasks and lift and carry up to 25 pounds.

This is a full-time position with a consistent schedule of 8:00 AM to 4:00 PM, Monday through Friday. The company describes its environment as supportive and team-oriented, and says the role offers variety and the opportunity to contribute to a growing company.

Requirements

• Excellent communication, interpersonal, organizational, and time-management skills.
• Comfort using computers and Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, and ability to learn new software.
• Friendly, professional, dependable manner and comfort interacting with a variety of people.
• Self-motivated ability to work independently, anticipate needs, and take initiative.
• Flexibility and composure when handling interruptions, competing priorities, and support for multiple departments.
• Ability to lift and carry up to 25 pounds and perform typical office tasks, including sitting, standing, walking throughout the office, and handling supplies and packages.
• Commitment to maintaining neat, clean, professional workplace attire and appearance consistent with company standards.

Nice To Haves

• Previous receptionist or administrative experience is preferred.
• Construction industry experience is a plus, but not required.

Responsibilities

• Greet visitors, answer and direct phone calls, maintain a welcoming reception area, and prioritize consistent front desk coverage while managing other responsibilities.
• Prepare and reset conference rooms; coordinate guest arrangements; order lunches and refreshments; and assist with company events and preparations.
• Keep reception areas, kitchens, breakrooms, conference rooms, and shared spaces clean, organized, and stocked, including light daily housekeeping but not heavy janitorial cleaning.
• Maintain an organized copy room; monitor paper, toner, printing materials, coffee, beverages, kitchen items, and office supplies; and replenish or order items according to approved procedures.
• Monitor printers, scanners, and copiers and coordinate service when needed.
• Collect, sort, scan, and distribute incoming mail; coordinate outgoing mail; and promptly receive and distribute deliveries from carriers.
• Schedule and coordinate mowing, pest control, janitorial, and other office or facility vendors; follow up on services and communicate concerns.
• Support multiple departments with scanning, filing, document preparation, basic spreadsheets, correspondence, and other administrative needs.
• Maintain organized records and handle confidential information with discretion.
• Adapt to shifting priorities throughout the day and support multiple departments.
• Maintain neat, clean, professional workplace attire and appearance consistent with company standards.

Benefits

• Consistent full-time schedule, 8:00 AM–4:00 PM, Monday through Friday.
• Supportive, team-oriented environment that values communication, collaboration, and dependability.
• Varied role with the opportunity to help keep the office and operations running smoothly.
• Opportunity to contribute to a growing company where work and contributions are valued.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed