Front Desk Coordinator (Bilingual � English/Spanish)

Accurate Placement•Scottsdale, AZ

6d•Onsite

About The Position

The Bilingual Front Desk Coordinator anchors the Scottsdale headquarters and serves as the welcoming face and voice of the office. The role provides front-desk hospitality and administrative support to team members, clients, guests, and partners, helping daily office operations run smoothly. This is a 100% on-site, temp-to-hire position in Scottsdale, Arizona. The schedule is Monday through Friday, 7:45 AM to 4:45 PM, with a one-hour unpaid lunch break. Pay is $25.00 to $30.00 per hour. The position is expected to start immediately upon passing a background check. Benefits are available after the eligibility period is met.

Requirements

Bilingual in English and Spanish, with clear and professional verbal and written communication skills in both languages.
Previous experience in a front desk, receptionist, office coordination, or administrative support role.
Strong customer service and interpersonal skills, with a friendly, welcoming, and professional demeanor.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Ability to learn and use digital filing systems, office software, and other administrative platforms.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities in a busy office.
Ability to handle confidential information with discretion and professionalism.
Comfort answering multiple phone calls, greeting visitors, and assisting staff while maintaining a professional front office.
Ability to work independently and collaborate effectively with team members and leadership.
Dependable, proactive, and flexible, with willingness to assist with varied administrative tasks.
Professional appearance and demeanor when interacting with clients, visitors, and company leadership.

Responsibilities

Welcome guests, clients, and partners and create a positive first impression.
Manage guest check-in, issue visitor passes, and notify internal hosts of arrivals.
Answer, screen, and transfer incoming telephone calls.
Keep the lobby and entryway clean, polished, and clutter-free.
Receive, sort, and dispatch mail and parcels.
Track and order office supplies and keep them stocked and organized.
Monitor meeting spaces and breakrooms to ensure they are tidy, operational, and supplied.
Scan, photocopy, and enter data using digital file-management platforms such as Square 9.
Provide clerical support to department leaders and staff as operational needs arise.
Schedule conference rooms and ensure meeting spaces are arranged and ready.
Assist guests with local Wi-Fi and troubleshoot basic presentation tools for meetings.
Provide basic navigation assistance and hospitality to out-of-town visitors.
Help coordinate workplace events, including staff birthdays, team-building activities, and company milestones.
Partner with Human Resources and executive leadership on internal communications and office-wide initiatives.