Front Desk and Office Administrator

IDEA•Alexandria, VA

5h•$28 - $30•Onsite

About The Position

IDEA (Islamic Development & Empowerment in America) is seeking a Front Desk and Office Administrator for our headquarters office located in Alexandria, Virginia. Our Front Desk and Office Administrator manages the reception area while coordinating daily clerical and operational logistics to ensure an efficient workplace. This key role combines staff and guest facing hospitality with behind-the-scenes organizational management.

Requirements

High School Diploma or GED with at least 5 years of experience in a front desk or receptionist role.
This position requires travel as needed to support organizational activities.
Strong organizational skills and exceptional attention to detail.
Excellent interpersonal and communication skills.
Knowledge of office management, shipping, catering, and security practices.
Proven problem-solving abilities and cultural sensitivity.
Proficiency in booking arrangements via travel websites.
Must be eligible to work in the U.S. and possess a valid driver’s license.
Ability to lift up to 40 lbs.

Nice To Haves

Familiarity with Pitney Bowes, FedEx, and USPS platforms is a plus.

Responsibilities

Manage office opening/closing procedures and front desk reception.
Purchase office and breakroom supplies from online vendors.
Perform monthly reconciliation of the operations-facilities credit card and petty cash.
Reserve meeting rooms and coordinate catering.
Handle all incoming and outgoing mail and packages.
Coordinate daily with building facilities and security management.
Provide travel support and act as a backup to the travel desk coordinator.
Manage all shipping through the designated platform.
Assist with organizational events and the preparation of office space.
Welcome and assist office guests.
Support the Assistant Director of Operations on various projects.