Freelance In-Person Event Specialist - Lake Buena Vista, FL

Visit.org•Lake Buena Vista, FL

9d•Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Lake Buena Vista, Florida, to manage on-the-ground logistics for in-person events. The specialist represents Visit.org at events and helps deliver engaging team-building and social-impact experiences in support of nonprofit causes. Visit.org coordinates event details, materials, and staffing; the specialist handles onsite preparation, event operations, guest check-in, problem-solving, breakdown, cleanup, and return shipment of materials. The role is a per-event contract position with flexible scheduling and may involve local travel, nights, and weekends. It is on location and open only to candidates already based in Lake Buena Vista; relocation is not offered. Visit.org is a women-led Certified B Corporation that designs and delivers corporate volunteering programs with vetted nonprofit partners in more than 100 countries and 40+ languages. Its programs are rooted in community needs, and it works with global companies to support employee volunteering and nonprofit partners.

Requirements

Fluency in English and strong communication skills.
Already based in Lake Buena Vista, Florida.
Availability to work a flexible schedule on a contract, per-event basis, as needed.
Experience with complex, large-scale events and smaller executive-level events.
Demonstrated ability to execute events to a high standard and continually improve event content and customer experience.
Resourcefulness, grace under pressure, and a solutions-minded approach in ambiguous situations.
Ability to think quickly and problem-solve on the fly.
Self-starter with strong organization and attention to detail.
Enjoys building customer relationships and providing customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness to travel to various areas of the local region.
Strong interpersonal and customer-service skills, particularly in fast-paced situations.
Ability to take on varied tasks and projects.
Comfort interacting with large crowds.
Ability to lift, slide, and carry up to 30 pounds.
Ability to stand for extended periods.

Responsibilities

Attend virtual planning meetings with corporate and nonprofit partners, event hosts, coordinators, and other parties.
Take ownership of onsite event execution, including setup, team alignment, teardown, cleanup, and maintaining a high-quality customer experience.
Represent Visit.org and act as the onsite leader and problem solver.
Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage guest check-in and provide a warm, friendly welcome.
Resolve issues such as missing supplies, late staff, and technology challenges; escalate issues to the Events Team when needed.
Send the Events Team regular updates, photos, and videos during events.
Break down events, help clean the site, repackage materials, and ship them back to the distribution center.
Pack supplies, apply shipping labels, and load boxes as needed.