Freelance In-Person Event Specialist - Lake Buena Vista, FL

Visit.org•Lake Buena Vista, FL

9d•Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Lake Buena Vista, Florida, to manage logistics for upcoming in-person events. The specialist serves as Visit.org’s on-site representative and hands-on event coordinator for team-building and social-impact activities, experiences, and events. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist manages on-site execution, setup, guest check-in, coordination, troubleshooting, breakdown, and return shipping of materials. This is an on-location, per-event contract role for candidates already based in Lake Buena Vista; no relocation packages are offered. The work is scheduled as needed and may include flexible hours, nights, and weekends, as well as travel within the local region. Visit.org is a women-led Certified B Corporation that designs and delivers corporate volunteering programs with vetted nonprofit partners in more than 100 countries and 40+ languages. The company works with global organizations to provide volunteering experiences grounded in community needs.

Requirements

Fluency in English and strong communication skills.
Be based in Lake Buena Vista, Florida; the role is open only to candidates already based there.
Availability to work on a contract, per-event basis as needed, with schedule flexibility.
Experience with complex, large-scale events and smaller executive-level events.
Demonstrated ability to execute events at a high level and continually improve event content and customer experience.
Resourcefulness, grace under pressure, and a solutions-oriented approach in ambiguous situations.
Ability to think quickly and solve problems on the fly.
Self-starter with strong organizational and detail-oriented skills.
Enjoy building customer relationships and providing customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to take on varied tasks and projects.
Comfort interacting with large crowds.
Able to lift, slide, and carry up to 30 pounds.
Able to stand for extended periods.

Responsibilities

Attend virtual planning meetings with the corporate partner, nonprofit partner, Visit.org event host, coordinators, and other parties.
Take ownership of on-site event execution, including setup, coordinating with the on-site team, teardown, cleaning site areas, problem-solving, and ensuring a high-quality customer experience.
Represent Visit.org and act as the event leader and problem solver.
Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage guest check-in and provide a warm, friendly welcome.
Resolve issues such as missing supplies, late staff, and technology challenges; escalate issues to the Events Team when necessary.
Send regular updates, photos, and videos to the Events Team during events.
Break down events, clean the site, repackage materials, and ship them back to the distribution center.
Pack supplies, attach shipping labels, and load boxes as needed.