Freelance In-Person Event Specialist - Miami, FL
About The Position
Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Miami, Florida, to manage the on-site logistics of in-person events. The role supports engaging, team-building social-impact activities and events organized with corporate and nonprofit partners. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist serves as the day-of representative and hands-on support on the ground. The specialist attends virtual planning meetings before events, coordinates with event hosts, nonprofit organizations, venues, staff, and corporate partners, and takes ownership of on-site setup, event execution, guest check-in, problem-solving, breakdown, site cleanup, and repackaging and return shipment of materials. The position is an on-location, per-event contract role for candidates already based in Miami; relocation packages are not offered. It requires schedule flexibility, including nights and weekends as needed, and willingness to travel within the local region. Compensation is described as a competitive hourly rate.
Requirements
- Fluency in English and strong communication skills.
- Based in Miami, Florida; the role is open only to candidates already based there.
- Availability to work on a contract, per-event basis as needed, with schedule flexibility.
- Experience with complex, large-scale events and smaller executive-level events.
- Demonstrated ability to execute events to a high standard and continually improve content and customer experience.
- Resourcefulness, composure under pressure, and a solutions-oriented approach to ambiguous situations.
- Ability to think quickly and solve problems on the fly.
- Self-starter who is organized and detail-oriented.
- Enjoys building customer relationships and providing customer service.
- Experience with group facilitation and managing group dynamics.
- Ability to work flexible hours, including nights and weekends as needed.
- Willingness to travel to various areas of the local region.
- Strong interpersonal and customer service skills, particularly in fast-paced situations.
- Ability to take on varied tasks and projects.
- Comfort interacting with large crowds.
- Ability to lift, slide, and carry up to 30 pounds.
- Ability to stand for extended periods.
Responsibilities
- Attend virtual planning meetings with corporate partners, nonprofit partners, event hosts, and event coordinators.
- Take responsibility for on-site event setup, coordination with the on-site team, teardown, site cleanup, and customer experience.
- Represent Visit.org and act as the event leader and problem solver.
- Align roles and responsibilities among event hosts, nonprofit organizations, venues, additional staff, and corporate partners.
- Manage guest check-in and provide a warm, friendly welcome.
- Resolve event issues such as missing supplies, late staff, and technology challenges.
- Escalate issues to the Events Team when needed.
- Send regular updates, photos, and videos to the Events Team during events.
- Break down events, help clean the site, and repackage and ship materials back to the distribution center.
- Pack supplies, add shipping labels, and load boxes as needed.
Benefits
- Competitive hourly rate.
- Opportunity to do meaningful and impactful work.
- Opportunity to meet social-impact-minded individuals.
- Opportunity to build experience for a resume.
- Potential for recurring freelance employment with Visit.org.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
