Freelance In-Person Event Specialist - Kissimmee, FL

Visit.org•Kissimmee, FL

9d•Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Kissimmee, Florida, to manage on-the-ground logistics for in-person events. The specialist serves as Visit.org’s onsite representative, coordinating with event hosts, nonprofit partners, venues, staff, and corporate partners to deliver engaging, high-quality team-building and social-impact experiences. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist handles onsite preparation, event operations, and breakdown. This is an in-person, per-event contract role with work scheduled as needed. Candidates must already be based in Kissimmee; relocation packages are not offered. Visit.org is a women-led Certified B Corporation that designs and delivers volunteering programs for global companies. Its experiences are developed with vetted nonprofit partners and rooted in community needs in more than 100 countries and 40-plus languages. The company supports corporate social responsibility teams and works with companies including Amazon, Colgate, Paramount, and Cisco.

Requirements

Fluency in English and strong communication skills.
Already based in Kissimmee, Florida.
Availability to work on a contract, per-event basis as needed.
Experience with complex, large-scale events and smaller executive-level events.
Demonstrated ability to execute events to a high standard and continually improve content and customer experience.
Resourcefulness, composure under pressure, and a solutions-minded approach to ambiguity.
Ability to think quickly and problem-solve in real time.
Self-starter who is organized and detail-oriented.
Relationship-building skills and enjoyment of customer service.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to take on varied tasks and projects.
Comfort being present and interacting with large crowds.
Ability to lift, slide, and carry up to 30 pounds.
Ability to stand for extended periods.

Responsibilities

Join virtual planning meetings with the corporate partner, nonprofit partner, Visit.org event host, and event coordinators.
Take ownership of onsite event execution, including setup, coordination with the onsite team, teardown, cleaning, problem-solving, and maintaining a high-quality customer experience.
Represent Visit.org and act as the event leader and problem solver.
Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage event check-in and warmly welcome guests.
Resolve issues such as missing supplies, late staff, and technology challenges; escalate issues to the Events Team when needed.
Send regular updates, photos, and videos to the Events Team during events.
Break down events, help clean the site, repackage materials, and ship them back to the distribution center.
Pack supplies and apply shipping labels, which may include loading boxes.
Facilitate groups and manage group dynamics while providing customer service to event attendees.