Freelance In-Person Event Specialist - Atlanta, GA

Visit.org • Atlanta, GA

9d • Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven freelance Event Specialist based in Atlanta, Georgia, to manage the day-of logistics for in-person events. The role supports team-building and social-impact activities and events in partnership with corporate clients and nonprofit organizations. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist serves as the onsite representative and hands-on event lead.

The specialist attends virtual planning meetings, prepares and manages event setup and teardown, coordinates onsite roles, welcomes and checks in guests, resolves problems, and keeps the Events Team informed with updates, photos, and videos. After events, the specialist helps clean the site, repack and ship materials, and may pack supplies, apply shipping labels, and load boxes. This is an onsite, per-event contract role for candidates already based in Atlanta. Schedule flexibility, including nights and weekends as needed, and travel within the local region are required. No relocation packages are offered.

Requirements

• Be based in Atlanta, Georgia; the role is open only to candidates already based there.
• Have corporate event experience, including experience with complex, large-scale events and smaller executive-level events.
• Have experience executing events to a high standard and continually improving event content and customer experience.
• Be fluent in English and have strong communication skills.
• Be resourceful, solutions-minded, and able to remain composed under pressure and handle ambiguous situations.
• Be a quick thinker who can solve problems on the fly.
• Be a self-starter who is organized and detail-oriented.
• Enjoy building customer relationships and providing customer service.
• Have experience with group facilitation and managing group dynamics.
• Be available to work flexible hours, including nights and weekends as needed.
• Be willing and eager to travel to various areas of the local region.
• Have strong interpersonal and customer service skills, especially in fast-paced situations.
• Be comfortable taking on varied tasks and projects and interacting with large crowds.
• Be able to lift, slide, and carry up to 30 pounds.
• Be able to stand for extended periods.

Responsibilities

• Attend virtual planning meetings with the corporate partner, nonprofit partner, event host, event coordinators, and other relevant parties.
• Take ownership of onsite event execution, including setup, team alignment, teardown, cleaning, problem-solving, and maintaining a high-quality customer experience.
• Represent Visit.org and act as an onsite leader and problem solver.
• Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage check-in and provide guests with a warm, friendly welcome.
• Resolve issues such as missing supplies, late staff, and technology challenges.
• Escalate issues to the Events Team when needed.
• Send consistent updates, photos, and videos to the Events Team throughout the event.
• Help break down events, clean the site, and repackage and ship materials back to the distribution center.
• Pack supplies, add shipping labels, and load boxes when needed.

Benefits

• Competitive hourly rate.
• Opportunity to do meaningful and impactful work.
• Opportunity to meet social impact-minded individuals.
• Opportunity to build experience for a resume.
• Potential for recurring freelance employment with Visit.org.

What This Job Offers

• Education Level: No Education Listed