Freelance In-Person Event Specialist - Kissimmee, FL

Visit.org • Kissimmee, FL

9d • Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Kissimmee, Florida, to manage on-site logistics for in-person events. The specialist serves as Visit.org’s hands-on representative at events, helping deliver engaging team-building and social-impact activities that support nonprofit causes. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist works with the on-site team to set up, run, and close out each event while ensuring a high-quality guest experience.

This is an on-location, per-event contract role for candidates already based in Kissimmee, Florida. The work is scheduled as needed and may involve flexible hours, including nights and weekends, as well as travel within the local region. The role requires lifting, sliding, and carrying up to 30 pounds and standing for extended periods.

Visit.org is a women-led Certified B Corporation that designs and delivers corporate volunteering programs with vetted nonprofit partners. Its programs are rooted in community needs and operate in more than 100 countries and 40+ languages.

Requirements

• Fluency in English and strong communication skills.
• Must be based in Kissimmee, Florida; the role is open only to candidates already based there.
• Availability to work on a contract, per-event basis as needed, with flexible hours including nights and weekends.
• Experience with complex, large-scale events and smaller executive-level events.
• Demonstrated ability to execute events at a high standard and continually improve event content and customer experience.
• Resourcefulness, composure under pressure, and a solutions-oriented approach in ambiguous situations.
• Ability to think quickly and problem-solve on the fly.
• Self-starter who is organized and detail-oriented.
• Enjoys building customer relationships and providing customer service.
• Experience with group facilitation and managing group dynamics.
• Willingness to travel to various areas of the local region.
• Strong interpersonal and customer service skills, particularly in fast-paced situations.
• Ability to take on varied tasks and projects.
• Comfort interacting with large crowds.
• Ability to lift, slide, and carry up to 30 pounds.
• Ability to stand for extended periods.

Responsibilities

• Join virtual planning meetings with corporate and nonprofit partners, event hosts, coordinators, and other parties before events.
• Take ownership of in-person events by setting up on site, aligning with the on-site team, troubleshooting, and ensuring a high-quality customer experience.
• Represent Visit.org and act as the event leader and problem solver.
• Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage event check-in and welcome guests warmly and professionally.
• Resolve issues such as missing supplies, late staff, and technology challenges; escalate issues to the Events Team when needed.
• Send regular updates, photos, and videos to the Events Team during events.
• Break down events, help clean the site, and repackage and ship materials to the distribution center.
• Pack supplies, attach shipping labels, and load boxes as needed.

Benefits

• Competitive hourly rate.
• Opportunity to do meaningful and impactful work.
• Opportunity to meet social-impact-minded individuals.
• Opportunity to build experience for a résumé.
• Potential for recurring freelance employment with Visit.org.

What This Job Offers

• Education Level: No Education Listed