Foundation Specialist

Buena Vista Regional Medical Center•Storm Lake, IA

About The Position

The Foundation Specialist provides administrative support for the BVRMC Foundation, including donor record management, communications, fundraising activities, and event coordination. The role supports the Executive Director of Community Development in advancing BVRMC’s mission through fundraising, donor relationships, and community engagement. The position contributes to Foundation operations, donor stewardship, event planning and execution, and fundraising efforts. It also professionally represents BVRMC and the Foundation to employees, patients, donors, volunteers, and community members while maintaining confidentiality and providing respectful service.

Responsibilities

Maintain accurate donor and prospective donor records in Foundation fundraising software, enter donations, update donor information, and organize electronic and physical records.
Generate donor reports and mailing lists, and prepare and distribute donation receipts and acknowledgment letters.
Maintain donor recognition displays and records, and protect confidential donor and financial information.
Provide administrative support to the Executive Director of Community Development and Foundation activities.
Schedule and coordinate meetings and appointments with donors, prospective donors, and community partners.
Prepare accurate minutes for Foundation Board and committee meetings and maintain Foundation documents, policies, procedures, and meeting records.
Coordinate bulk mailings, donor communications, and correspondence; assist with general office duties, scheduling, and special projects.
Assist with planning, coordinating, and executing Foundation fundraising events and activities.
Support event preparation, including invitations, registrations, materials, communications, and logistics; assist with event follow-up, acknowledgments, and recordkeeping.
Work with Foundation staff, volunteers, and community partners to support successful events and donor stewardship.
Professionally represent BVRMC and the Foundation and provide friendly, helpful, and respectful service to donors, employees, volunteers, patients, and community members.
Collaborate with Foundation staff and other BVRMC departments; manage multiple priorities with organization and attention to detail.
Support BVRMC’s mission, vision, values, Standards of Behavior, policies, procedures, safety standards, and compliance requirements.
Maintain a professional appearance and appropriate employee identification; treat patients, visitors, donors, coworkers, and community members with courtesy and respect.
Demonstrate reliability, punctuality, effective time management, adaptability, initiative, and flexibility; complete responsibilities accurately and by established deadlines.
Use organizational resources responsibly, complete required documentation, attend required meetings and training, and participate in quality improvement and compliance initiatives as requested.
Maintain job competencies, participate in ongoing learning, communicate concerns appropriately, and perform other duties and special projects as assigned.