Foundation Specialist

Buena Vista Regional Medical Ctr • Storm Lake, IA

2d

About The Position

The Foundation Specialist provides administrative support for the BVRMC Foundation, including donor records, communications, and fundraising activities. The position assists with planning, coordinating, and executing Foundation events and professionally represents BVRMC and the Foundation to employees, patients, donors, and the community. Supporting the Executive Director of Community Development, the Foundation Specialist advances BVRMC’s mission through fundraising, donor relationships, and community engagement. The role contributes to Foundation operations, donor stewardship, event coordination, and fundraising efforts.

Responsibilities include maintaining accurate donor and prospective-donor records; entering donations and updating donor information; generating reports and mailing lists; preparing receipts and acknowledgment letters; maintaining donor recognition records and displays; and protecting confidential information. The specialist provides administrative support, coordinates meetings and correspondence, prepares meeting minutes, maintains Foundation documents, and assists with office duties and special projects.

The position also supports fundraising events from planning through follow-up, including invitations, registrations, materials, communications, logistics, acknowledgments, and recordkeeping. The specialist works collaboratively with Foundation staff, volunteers, community partners, and other BVRMC departments, providing respectful service and managing multiple priorities. General duties include following BVRMC policies and safety and compliance requirements, maintaining professionalism and reliability, attending required meetings and training, participating in quality improvement activities as requested, and performing other assigned duties.

Responsibilities

• Maintain accurate and up-to-date donor and prospective-donor records in Foundation fundraising software.
• Enter donations, update donor information, and maintain organized electronic and physical records.
• Generate donor reports, mailing lists, and other requested information.
• Prepare and distribute donation receipts and acknowledgment letters accurately and promptly.
• Maintain donor recognition displays and records.
• Protect the confidentiality of donor information and financial records.
• Provide administrative support to the Executive Director of Community Development and Foundation activities.
• Schedule and coordinate meetings and appointments with donors, prospective donors, and community partners.
• Prepare accurate minutes for Foundation Board and committee meetings.
• Maintain organized meeting minutes, policies, procedures, and other Foundation documents.
• Coordinate bulk mailings, donor communications, and correspondence.
• Assist with general office duties, scheduling, and special projects.
• Assist with the planning, coordination, and execution of fundraising events and activities.
• Support event preparation, including invitations, registrations, materials, communications, and logistics.
• Assist with event follow-up, donor acknowledgments, and recordkeeping.
• Work with Foundation staff, volunteers, and community partners to support successful events.
• Support donor stewardship activities that strengthen relationships and encourage continued giving.
• Professionally represent BVRMC and the Foundation in interactions with donors, employees, volunteers, patients, and community members.
• Provide friendly, helpful, respectful service and collaborate with Foundation staff and other BVRMC departments.
• Support BVRMC’s mission, vision, values, and Standards of Behavior.
• Maintain a professional appearance and wear appropriate employee identification.
• Treat patients, visitors, donors, coworkers, and community members with courtesy and respect.
• Maintain confidentiality of donor, employee, patient, and organizational information.
• Demonstrate reliability, punctuality, effective time management, organizational skills, attention to detail, flexibility, and the ability to manage multiple priorities.
• Complete assigned responsibilities and documentation accurately and within established deadlines, including time and attendance records.
• Follow BVRMC policies, procedures, safety standards, and compliance requirements; use organizational resources responsibly.
• Attend required meetings, training sessions, and educational activities; maintain job competencies and participate in ongoing learning.
• Participate in department quality improvement and compliance initiatives as requested.
• Communicate concerns appropriately and maintain positive working relationships across departments.
• Demonstrate adaptability, initiative, and willingness to assist where needed; perform other duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed