Food & Beverage Controller

Access Management • Sarasota, FL

13d • $70,000 - $75,000

About The Position

The Food & Beverage Controller oversees financial performance, reporting, and internal controls for food and beverage operations across assigned homeowner association (HOA) communities and amenity facilities. The role supports financial accuracy, cost control, budget compliance, and operational efficiency across restaurants, bars, cafés, catering, banquet services, and other community dining venues.

Working with General Managers, Food & Beverage Directors, Executive Chefs, Community Association Managers, and corporate finance leadership, the Controller monitors revenue, expenses, inventory, labor costs, purchasing, and profitability. The position ensures financial practices align with company policies, approved budgets, and community association requirements, and provides financial analysis and recommendations to operational leaders.

The role supports HOA-managed communities, private clubs, and residential amenity facilities, including financial reporting, budgeting, inventory and purchasing controls, audits, and management or board reporting. It requires collaboration with corporate finance and onsite teams, and travel to assigned communities as necessary. Occasional schedule flexibility may be needed for inventory counts, audits, or operational reviews.

Requirements

• Three to five years of experience in hospitality accounting, food and beverage financial management, cost control, or a similar position.
• Demonstrated knowledge of food and beverage accounting, inventory controls, purchasing, and cost-of-goods-sold analysis.
• Experience preparing and analyzing budgets, financial statements, forecasts, and operational reports.
• Proficiency with Microsoft Excel and accounting or financial reporting systems.
• Experience reconciling POS sales, discounts, voids, refunds, credit card transactions, and daily deposits.
• Ability to use POS reporting tools to analyze sales trends, revenue, transaction activity, and operational performance.
• Strong understanding of cash controls, reconciliations, expense allocations, and internal audit procedures.
• Ability to interpret financial data and communicate findings to finance and operations professionals.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities across different properties.
• Strong analytical, problem-solving, communication, and interpersonal skills.
• Ability to work independently and collaborate effectively with onsite and corporate leadership.
• Ability to travel between assigned communities when required.
• Bachelor's degree in Accounting, Finance, Hospitality Management, or a related field preferred; equivalent relevant experience may be considered.

Nice To Haves

• Prior experience supporting HOA communities, community association management companies, private clubs, country clubs, resorts, or amenity-rich residential communities.
• Working knowledge of food and beverage POS systems, such as Toast.
• Experience with hospitality inventory management software.
• Experience overseeing financial controls for multiple restaurants, bars, clubs, or amenity operations.
• Familiarity with HOA operating budgets, association financial reporting, and separation of association and business operating expenses.
• Experience working with Community Association Managers, regional managers, General Managers, and corporate accounting teams.
• Knowledge of hospitality benchmarks, including food and beverage cost percentages, labor ratios, inventory turnover, and departmental profitability.
• Experience with hospitality POS systems, including Toast, and inventory management software.
• Experience implementing standardized financial procedures across multiple locations.

Responsibilities

• Oversee financial reporting and accounting functions for food and beverage operations across assigned communities.
• Prepare and analyze monthly profit and loss statements, balance sheets, revenue reports, and operational financial summaries.
• Monitor revenue, expenses, gross profit margins, and operating performance against budgets and forecasts.
• Reconcile food and beverage sales, POS transactions, credit card settlements, daily deposits, and general ledger accounts.
• Review POS reports for sales activity, discounts, voids, refunds, complimentary items, and other transaction adjustments.
• Review financial records for accuracy, completeness, and compliance with accounting procedures; identify discrepancies and unusual spending.
• Assist with month-end and year-end closing, financial audits, and reporting requirements.
• Assist in developing annual operating budgets and periodic financial forecasts.
• Monitor food and beverage costs, labor expenses, and other controllable operating costs; analyze COGS, margins, labor percentages, and departmental performance.
• Establish and monitor financial benchmarks for individual venues and communities.
• Partner with operational leaders to identify cost-saving opportunities while maintaining service quality and resident satisfaction.
• Review expenditures, vendor invoices, purchase orders, and expense allocations for accuracy and authorization; investigate budget variances and support corrective action plans.
• Use POS and financial reporting data to identify sales trends, revenue opportunities, and unnecessary expenses.
• Oversee inventory control for food, beverage, liquor, supplies, and other operational assets; review counts, usage, waste, spoilage, transfers, and adjustments.
• Implement procedures to reduce shrinkage, prevent unauthorized usage, and minimize unnecessary purchasing.
• Review vendor pricing, purchasing trends, invoice discrepancies, and supplier contracts as appropriate.
• Ensure purchasing, receiving, and invoice approval procedures are followed; conduct inventory audits and investigate significant variances.
• Compare inventory usage and purchasing activity against POS sales data to identify discrepancies and potential losses.
• Support financial accountability for food and beverage operations in HOA-managed communities, private clubs, and residential amenity facilities.
• Review expense allocations, interdepartmental charges, and reporting to ensure costs are assigned appropriately; support accurate budgeting and financial reporting with community and corporate teams.
• Help ensure financial practices align with approved budgets, company policies, management agreements, and applicable association requirements.
• Provide financial information and supporting documentation for management reviews, board reporting, and other authorized requests.
• Develop, implement, and maintain internal controls to safeguard company and association assets, including cash-handling, POS, discounts, refunds, complimentary items, employee meals, and deposits.
• Maintain segregation of duties and authorization procedures; support audits and address control weaknesses.
• Maintain confidentiality and comply with accounting standards, company policies, and relevant regulatory requirements.
• Collaborate with operational and community management teams to improve financial performance and provide actionable analysis and recommendations.
• Monitor KPIs including food and beverage cost percentages, labor cost percentage, average check, sales trends, inventory turnover, and operating margins.
• Assist in evaluating menu pricing, vendor changes, staffing expenses, and other business decisions affecting profitability.
• Train and support operational managers in budgeting, inventory management, cost controls, POS reporting, and financial reporting procedures.
• Prepare financial summaries and performance reports for corporate leadership as needed.
• Travel to assigned communities as necessary to review procedures, conduct audits, and support operational teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level