Food & Beverage Controller

Access Management•Sarasota, FL

12d

About The Position

The Food & Beverage Controller oversees financial performance, reporting, and internal controls for food and beverage operations across assigned homeowner association communities and amenity facilities. The role supports financial accuracy, cost control, budget compliance, and operational efficiency across restaurants, bars, cafés, catering, banquet services, and other community dining venues. It works closely with General Managers, Food & Beverage Directors, Executive Chefs, Community Association Managers, and corporate finance leadership to monitor revenue, expenses, inventory, labor costs, purchasing, and profitability while ensuring financial practices align with company policies, approved budgets, and community association requirements. The position supports HOA-managed communities, private clubs, and residential amenity facilities, where financial accountability includes distinguishing association-funded expenses from resident charges and food and beverage revenue. It provides financial analysis and recommendations to operational leaders, supports budgeting and reporting, maintains controls and compliance, and may travel to assigned communities for reviews, audits, and operational support. Occasional schedule flexibility may be needed for inventory counts, audits, or operational reviews. A background in hospitality accounting or food and beverage financial management is sought; experience in HOA, country club, private club, resort, or community association settings is preferred. Working knowledge of hospitality POS systems such as Toast is preferred.

Requirements

Three to five years of experience in hospitality accounting, food and beverage financial management, cost control, or a similar position.
Demonstrated knowledge of food and beverage accounting, inventory controls, purchasing, and cost-of-goods-sold analysis.
Experience preparing and analyzing budgets, financial statements, forecasts, and operational reports.
Proficiency with Microsoft Excel and accounting or financial reporting systems.
Experience reconciling POS sales, discounts, voids, refunds, credit card transactions, and daily deposits.
Ability to use POS reporting tools to analyze sales trends, revenue, transaction activity, and operational performance.
Strong understanding of cash controls, reconciliations, expense allocations, and internal audit procedures.
Ability to interpret financial data and communicate findings to finance and operations professionals.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities across different properties.
Strong analytical, problem-solving, communication, and interpersonal skills.
Ability to work independently and collaborate effectively with onsite and corporate leadership.
Ability to travel between assigned communities when required.
Bachelor's degree in Accounting, Finance, Hospitality Management, or a related field preferred; equivalent relevant experience may be considered.

Nice To Haves

Prior experience supporting HOA communities, community association management companies, private clubs, country clubs, resorts, or amenity-rich residential communities.
Working knowledge of food and beverage POS systems such as Toast.
Experience with hospitality inventory management software.
Experience overseeing financial controls for multiple restaurants, bars, clubs, or amenity operations.
Familiarity with HOA operating budgets, association financial reporting, and separating association and business operating expenses.
Experience working with Community Association Managers, regional managers, General Managers, and corporate accounting teams.
Knowledge of hospitality benchmarks, including food and beverage cost percentages, labor ratios, inventory turnover, and departmental profitability.
Experience implementing standardized financial procedures across multiple locations.

Responsibilities

Oversee financial reporting and accounting for food and beverage operations across assigned communities.
Prepare and analyze monthly profit and loss statements, balance sheets, revenue reports, and operational financial summaries.
Monitor revenue, expenses, gross profit margins, and operating performance against budgets and forecasts.
Reconcile food and beverage sales, POS transactions, credit card settlements, daily deposits, and general ledger accounts.
Review POS reports for sales activity, discounts, voids, refunds, complimentary items, and other transaction adjustments.
Review financial records for accuracy, completeness, and compliance with accounting procedures; identify discrepancies, unusual spending, and performance improvement opportunities.
Assist with month-end and year-end closing, audits, and reporting requirements.
Assist in developing annual operating budgets and periodic financial forecasts for food and beverage operations.
Monitor food costs, beverage costs, labor expenses, and other controllable operating costs; analyze COGS, margins, labor percentages, and departmental performance.
Establish and monitor financial benchmarks for individual venues and communities.
Partner with operational leaders to identify cost-saving opportunities while maintaining service quality and resident satisfaction.
Review expenditures, vendor invoices, purchase orders, and expense allocations for accuracy and authorization.
Investigate budget variances and work with management on corrective action plans.
Use POS and financial reporting data to identify sales trends, revenue opportunities, and unnecessary expenses.
Oversee inventory controls for food, beverages, liquor, supplies, and other operational assets; review counts, usage, waste, spoilage, transfers, and adjustments.
Implement and monitor procedures to reduce shrinkage, unauthorized use, and unnecessary purchasing.
Review vendor pricing, purchasing trends, invoice discrepancies, and supplier contracts as appropriate.
Ensure purchasing, receiving, and invoice approval procedures are followed across assigned properties.
Conduct periodic inventory audits, investigate significant variances, and compare inventory usage and purchasing with POS sales data.
Support financial accountability in HOA-managed communities, private clubs, and residential amenity facilities, including appropriate distinctions between association expenses, resident charges, and food and beverage revenue.
Review expense allocations, interdepartmental charges, and financial reporting to ensure costs are assigned appropriately.
Partner with Community Association Managers, General Managers, and corporate accounting teams on budgeting and financial reporting.
Help ensure financial practices align with approved budgets, company policies, management agreements, and applicable association requirements.
Provide financial information and supporting documentation for management reviews, board reporting, and other authorized requests.
Develop, implement, and maintain internal controls to safeguard company and association assets.
Review cash-handling procedures, POS controls, discounts, voids, refunds, complimentary items, employee meals, and cash deposits; maintain segregation of duties and authorization procedures.
Support audits, organize financial documentation, identify control weaknesses, and recommend improvements to reduce financial risk.
Maintain confidentiality and comply with applicable accounting standards, company policies, and relevant regulatory requirements.
Collaborate with operational and community management teams to improve financial performance and provide actionable analysis and recommendations.
Monitor KPIs such as food and beverage cost percentages, labor cost percentage, average check, sales trends, inventory turnover, and operating margins.
Assist in evaluating menu pricing, vendor changes, staffing expenses, and other decisions affecting profitability.
Train and support operational managers in budgeting, inventory management, cost controls, POS reporting, and financial reporting procedures.
Prepare financial summaries and performance reports for corporate leadership as needed.
Travel to assigned communities as necessary to review procedures, conduct audits, and support operational teams.