Fleet Process Coordinator

Citrus County Sheriff's Office•Citrus County, FL

8d•Onsite

About The Position

The Fleet Process Coordinator oversees and streamlines operational workflows within the Citrus County Sheriff’s Office Fleet Services Division. The position supports efficient, compliant vehicle maintenance, procurement, inventory, and deployment, and serves as a liaison among Fleet Services, law enforcement personnel, vendors, and administrative staff to maintain fleet readiness and accountability. The coordinator manages fleet procurement, contributes to annual budget preparation by forecasting vehicle and equipment needs, and maintains vehicle and logistics records such as mileage, fuel usage, service history, and cost analysis. The role monitors vehicle status and readiness, prioritizes repairs and upfitting, coordinates preventive maintenance and inspections, and serves as a service advisor by scheduling services, managing work orders, and tracking parts and purchase orders in a maintenance asset tracking system. Additional duties include coordinating radar and speedometer calibrations, tracking vehicle damage and related insurance claims, arranging vendor services and equipment, transporting vehicles to repair vendors, preparing end-of-life vehicle disposal documentation, and overseeing Fleet volunteer assignments. The position requires adapting to changing conditions, handling a high volume of work, and managing complex scheduling and records. All Citrus County Sheriff’s Office employees are considered essential emergency workers and may be required to work in any capacity or hours deemed necessary during activations, including in-County and out-of-County deployments. Work is primarily in an automotive shop, with occasional outdoor work and travel to various work sites in a CCSO-issued vehicle.

Requirements

High school diploma or GED.
Three years of experience in fleet coordination, automotive service, or logistics.
Proficiency in Microsoft Office, including Excel and PowerPoint, and other software used in modern accounting practices.
Ability to enter and retrieve information accurately from computer systems and programs.
Ability to review documents for accuracy and completeness and compile data for reports.
Ability to maintain accurate records, logs, and time-sensitive documentation.
Effective verbal and written communication skills, including knowledge of grammar, punctuation, and spelling.
Budget management skills.
Ability to prioritize and proofread one’s own work.
Knowledge of general office equipment, including computers, printers, and scanners.
Strong organizational, time-management, and multitasking abilities; attention to detail; and ability to manage complex scheduling and account-management tasks.
Ability to quickly remember and process large amounts of information and adapt to a changing environment.
Creativity and ability to develop innovative solutions to problems.
Legal right to work in the United States.
Valid Florida driver’s license.
For current CCSO employees: no disciplinary actions within the last 12 months and completion of the current position time commitment requirement.
Ability to meet the oral board passing score of 80% or higher.

Nice To Haves

Associate’s degree in business, logistics, or automotive technology.

Responsibilities

Manage procurement within fleet maintenance.
Assist with annual budget preparation by forecasting vehicle and equipment needs.
Maintain a database of agency vehicles and logistics information, including mileage, fuel usage, service history, and cost analysis.
Monitor vehicle status, service timelines, and readiness for deployment.
Prioritize work to ensure repairs and vehicle upfitting are completed on schedule.
Coordinate semi-annual radar and speedometer calibrations with vendors and notify agency employees of scheduled dates.
Prepare documentation to decommission end-of-life vehicles, including obtaining titles from Finance, photographing vehicles, and completing fixed asset disposal forms.
Oversee work assignments for Fleet volunteers.
Coordinate preventive maintenance, inspections, and repair work for agency vehicles.
Serve as a maintenance service advisor by scheduling services, opening and closing work orders, and billing parts and tracking purchase orders in a maintenance asset tracking system.
Serve as a point of contact for deputies and staff regarding vehicle assignments and service needs.
Track vehicle damage reports and ensure insurance claims are filed and repairs are scheduled as needed.
Transport vehicles to outside agency vendors for repairs.
Coordinate with external vendors to order equipment for new vehicles and arrange specialized repairs or installations.