Fleet Operations Manager (Facilities & Operations Department)

County of Berks•Reading, PA

1d•Onsite

About The Position

The Fleet Operations Manager administers the County Fleet program and employee parking and assists with Facilities Operations. The role calls for leadership, managerial discretion, tact in the face of adversity or criticism, and strong organizational skills to maintain departmental efficiency and effectiveness. Physical presence in Facilities is required, and the work involves travel throughout Berks County, with both office and construction or maintenance environments.

Requirements

Bachelor’s degree in logistics, business administration, automotive technology, or another relevant field.
Five years of related experience.
Considerable supervisory experience at the Assistant Manager level, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Previous coursework in business administration, supply chain management, logistics, and accounting.
Strong organizational and technical skills related to the trades involved.
Management skills and demonstrated ability to supervise differing or difficult personalities.
Strategic problem-solving skills.
Extensive knowledge and work experience in office support services, including methods, procedures, and office practices.
Considerable experience in fiscal management and administration.
Extensive knowledge of data entry, computer operations, and automated or electronic record keeping.
Extensive knowledge of current trends and technological developments in vehicle procurement, utilization, operation, budget and cost allocation, fuel, and maintenance.
Knowledge of vehicle specifications and standards.
Considerable knowledge of English, including spelling, grammar, and punctuation.
Ability to communicate effectively orally and in writing.
Ability to coordinate multiple projects, maintain schedules, and meet deadlines.
Ability to establish and maintain effective working relationships with associates, subordinates, and outside agencies.
Ability to follow County policies and procedures and appropriately engage services provided by other County departments.
Ability to analyze problems and communicate promptly and courteously with the public, staff, and department heads.
Ability to organize department staff and develop effective work methods.
General knowledge of financial accounting practices gained through work experience and County-preferred practices.
Ability to type accurately and compose effective correspondence.
Ability to handle stress.
Physical presence in Facilities is required.
Ability to sit and stand for extended periods; walk, talk, hear, and use hands to handle and feel objects, tools, or controls.
Close vision and ability to adjust focus.
Ability to lift and/or move objects up to 25 pounds.
Ability to inspect work sites for extended periods in extreme hot or cold weather.
Ability to operate a County vehicle, such as an automobile or truck.
Ability to travel throughout Berks County and work extended shifts during a Facilities emergency.

Responsibilities

Manage vehicle acquisition, evaluation, replacement, upfitting, GPS programming, licensing, registration, auctions, accidents, insurance claims, fuel cards, motor vehicle records, dispositions, and repair and maintenance programs.
Develop and implement preventive maintenance programs for the County fleet; manage and analyze vehicle operating and maintenance costs; evaluate vehicles and recommend replacement when necessary.
Maintain a complete, timely, and accurate inventory of County vehicles.
Assist with annual vehicle acquisitions, including delivery, auto tags, and CMMS updates.
Review vehicle requests from departments and translate requirements into specifications for procurement.
Serve as liaison between the department and internal and external customers, employees, civilians, and service providers.
Coordinate and administer the County Vehicle Rental Program in accordance with policy.
Assist the County Controller’s Office in determining mileage reimbursements where applicable.
Assist with development of the annual Fleet budget and monitor operational and maintenance expenditures for budget compliance.
Conduct cost-benefit analyses of vehicle maintenance versus replacement.
Assist with the condition, parking assignments, policies and procedures, safety, and security of the Services Center parking garage.
Assist with parking assignments and the parking program for County employees and visitors.
Assist with County bridges and manage and maintain highway lighting programs.
Assist with coordination and oversight of the Facilities Department.
Prepare repair and project status reports for the Deputy Director and/or Director of Facilities & Operations.
Use the Computer Maintenance Management System (CMMS) to input and monitor County operations.
Use County financial systems to procure materials and contracted services when required.
Participate in a 7-day, 24-hour on-call rotation program.
Perform other duties as required.