Fleet and Facilities Manager

RSS, LLC.•Sacramento, CA

4d•$83,800 - $132,100•Onsite

About The Position

The Fleet & Facilities Manager is responsible for the strategic direction and day-to-day performance of Rex Moore’s vehicle fleet and company facilities, including offices, warehouses, field storage yards, and satellite facilities. The role owns fleet lifecycle strategy, compliance, cost management, facility operations, and capital planning across the organization. The manager leads three direct reports—the Fleet Manager, Fleet Coordinator, and Facilities Technician—and ensures fleet and facilities functions operate reliably and efficiently in support of field operations. This role oversees vehicle acquisition, upfitting, disposition, financing, leasing, preventive maintenance, registration compliance, vendor relationships, insurance coordination, fuel policy, and fleet cost and performance reporting. It also leads facilities strategy, budgets, leases, capital projects, vendor contracts, regulatory compliance, space planning, company tools and equipment inventory, and coordination with IT on building infrastructure needs. The manager establishes scalable procedures, develops the team, produces monthly KPI dashboards, and drives improvements in cost, uptime, and service to field crews. Work is performed primarily in an office environment, with regular travel to company facilities, service yards, and field locations throughout the Sacramento region. The position requires navigating active construction sites and outdoor storage areas and reports to the Vice President.

Requirements

At least 5 years of fleet management experience, including at least 2 years managing a fleet of 75 or more vehicles in a construction, utility, or field-services environment.
Demonstrated facilities management experience, including vendor oversight, lease administration, and capital project coordination.
Proficiency with fleet management software and/or GPS/telematics platforms such as Verizon Connect, Samsara, or equivalent.
Strong knowledge of California DMV registration requirements, DOT regulations, and vehicle compliance.
Working knowledge of data analysis, budgeting, and business operations.
Ability to build and manage budgets and perform data analysis and cost reporting.
Excellent organizational and project management skills, attention to detail, and follow-through.
Strong vendor negotiation and contract management skills.
Outstanding communication skills across field crews, vendors, and executive leadership.
Proven ability to lead and develop a team, delegate execution, set clear expectations, and hold direct reports accountable.
Ability to work independently and own fleet and facilities outcomes end to end.
Ability to prioritize competing demands and make sound decisions quickly in a fast-paced field operations environment.
Ability to verbally communicate detailed and accurate instructions and information, and to hear and interpret detailed information with or without correction.
Ability to sit at a desk for extended periods and walk and stand at facility and field locations.
Ability to push, pull, lift, and carry at least 10 pounds and occasionally lift or move up to 35 pounds.
Visual acuity with or without correction to read documents, analyze data, view a computer monitor, and proofread documents.
Ability to use fingers and hands to type, handle, feel, and reach.
May occasionally need to stoop, kneel, and crouch during facility inspections or site visits.

Nice To Haves

Experience in electrical contracting, general contracting, or a comparable trade or field-services company.
Certified Automotive Fleet Manager (CAFM) credential or equivalent.
Facility Management Professional (FMP) or Certified Facility Manager (CFM) credential.
Experience managing a vehicle acquisition pipeline, including dealer relationships and upfitter coordination.
Familiarity with Section 179, bonus depreciation, and fleet asset management from a financial standpoint.

Responsibilities

Own fleet strategy, policy, and lifecycle decisions, including vehicle acquisition, upfitting, disposition, and capital planning.
Direct the Fleet Manager and hold the role accountable for vehicle uptime, compliance, and service-level standards.
Direct the Fleet Coordinator and ensure fleet registration compliance and accurate documentation and telematics data.
Set standards for the preventive maintenance program and use fleet data and cost reporting to improve performance and minimize total cost of ownership.
Evaluate fleet composition as the company grows and lead vehicle financing, leasing, and ownership decisions using financial analysis.
Manage strategic relationships and contracts with dealers, upfitters, and fleet service partners; monitor pricing and turnaround commitments.
Coordinate with the insurance carrier on fleet coverage, claims oversight, incident policy, and MVR monitoring programs.
Administer the fuel program at the policy and cost level, review consumption trends, and identify savings opportunities.
Own facilities strategy and capital planning for company locations, including lease administration, renewals, and buildout projects.
Direct the Facilities Technician, set work priorities, review work quality, and ensure timely resolution of facility issues.
Develop and manage the annual facilities budget, track spending, and report variances to leadership.
Negotiate and manage contracts for janitorial, landscaping, security, HVAC, and other recurring services.
Ensure facilities comply with OSHA, fire code, and local regulatory requirements; maintain inspection records and drive corrective action.
Lead office and warehouse space planning, moves, reconfigurations, and tenant improvement projects from scope through completion.
Maintain company-owned tools, equipment, and shop asset inventory, and develop tracking and accountability systems with Operations.
Coordinate with IT on facilities infrastructure, including access control, security cameras, and structured cabling.
Supervise and develop the Fleet Manager, Fleet Coordinator, and Facilities Technician; set expectations and conduct regular performance reviews.
Establish and maintain SOPs for fleet and facilities processes and build systems that scale with company growth.
Produce monthly KPI dashboards covering fleet utilization, maintenance costs, compliance status, and facilities spending; present findings and recommendations to leadership.
Identify and lead continuous improvement opportunities to reduce cost, improve uptime, and enhance the experience for field crews.
Serve as the primary point of contact for fleet and facilities issues across project managers, field leadership, and corporate staff.