Facilities & fleet Coordinator
About The Position
The Facilities & Fleet Compliance Coordinator ensures that fleet, facilities, safety, and compliance records for the BQN and SJU stations are properly completed, maintained, and audit-ready. The role coordinates with internal support personnel and vendors to ensure preventive maintenance compliance, accurate documentation, and timely execution of operational and procurement-related activities. The coordinator is responsible for accurate and current records, readiness for audits and inspections, and cross-functional coordination across both stations. Preventive maintenance and compliance tasks must be completed within established timelines, and issues, discrepancies, or delays must be promptly escalated to management.
Requirements
- Strong organizational and record-keeping skills.
- High attention to detail and a compliance-driven mindset.
- Ability to coordinate effectively with multiple stakeholders.
- Basic knowledge of fleet operations, facilities maintenance, and safety standards.
- Strong communication and follow-up skills.
Responsibilities
- Ensure fleet units receive oil and filter changes every three months; maintain records and coordinate execution and documentation with Richard Cordero.
- Oversee and document monthly fleet washing, validate completion, retain audit records, and coordinate with Richard Cordero.
- Ensure monthly fleet fumigation is completed; maintain service reports and compliance documentation, verify vendor performance, address corrective actions when needed, and coordinate with Noelia Rivera.
- Ensure scheduled preventive maintenance is completed for all generators and maintain service logs, vendor documentation, and compliance records; coordinate with Richard Cordero.
- Ensure fleet units have required safety equipment and comply with fleet graphics and identification standards.
- Maintain accurate AutoExpreso toll label assignments, identification, reconciliation, and reporting; coordinate with Richard Cordero.
- Ensure truck binders are complete, organized, and current with registrations, insurance, inspections, permits, and other required documents; conduct periodic compliance reviews and coordinate with Noelia Rivera.
- Maintain fire extinguisher inspection and certification records for fleet and warehouses, ensuring compliance with safety and regulatory standards; coordinate with Noelia Rivera.
- Ensure monthly warehouse pest-control services are completed and maintain service reports and compliance documentation; coordinate with Noelia Rivera.
- Ensure the availability and compliance of emergency triangles, emergency flags, oil absorbent pads, and fire extinguishers.
- Serve as a point of contact for urgent operational procurement needs, ensuring timely communication, follow-up, and proper documentation; coordinate with Erika Marcial, Karina Crespo, and Noelia Rivera.
- Support audits, inspections, and internal reviews across the BQN and SJU stations.
- Promptly escalate issues, discrepancies, and delays to management.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
