Fleet Coordinator

QTC Management, Inc.•, TN

19h•$25 - $30•Remote

About The Position

Leidos QTC Health Services is hiring a Fleet Coordinator Specialist to support fleet operations, routing coordination, compliance monitoring, and daily driver support. The role helps keep fleet activities organized, compliant, and aligned with operational needs. It operates within a matrix structure, working with Fleet Leadership, including Supervisors and Managers, on daily tasks. The position serves as an advisory and execution resource and is not the final authority on operational decisions. The position is fully remote and requires up to 60% travel as directed by leadership. The role may fall under the Service Contract Act (SCA), which provides for a U.S. Department of Labor-prescribed minimum prevailing rate of pay and certain benefit levels. Leidos QTC Health Services works with government and non-government customers on health-services program needs, including disability-focused medical examinations, independent medical exams and review services, occupational health services, diagnostic testing, and case management. The company handles over 2 million appointments annually and emphasizes technologies that improve service delivery and accessibility for examinees in rural communities.

Requirements

Level II: High school diploma and 1–3 years of relevant experience.
Level III: High school diploma and 3–5 years of relevant experience.
Ability to travel up to 60%.
Familiarity with Federal Motor Carrier Safety Administration (FMCSA) and DOT requirements.

Responsibilities

Advise leadership on driver assignments and routing decisions, review active routes, and provide routing guidance.
Oversee Mobile Medical Clinic (MMC) routes and support route-planning adjustments.
Coordinate with the Maintenance FLC Admin to ensure scheduled maintenance is reflected accurately in routing.
Coordinate transportation support for special events, biomed inspections, and holidays affecting travel and routing.
Assist with travel arrangements and general operational logistics.
Review Electronic Logging Devices (ELDs), drive times, and routing activity for compliance with Department of Transportation (DOT) regulations.
Escalate Hours of Service (HOS) and route-compliance concerns to leadership promptly.
Conduct and document monthly safety verifications for fire extinguishers, AEDs via SafetyMax, MMC-specific safety equipment and electronics, and DOT/Leidos documentation.
Submit monthly AED verification completion reports to the Fleet Supervisor, Manager, and Biomed team.
Support quarterly signage reviews across all MMC units.
Complete unmatched fuel reports for JJ Keller, track outstanding Purchase Orders (POs) and Blanket Purchase Orders (BPOs), and assist with PO creation.
Create and update spreadsheets, maintain trackable and reportable information, and retrieve database reports as requested by leadership.
Verify that the MCO Console is active and up to date, report discrepancies, and calculate monthly mileage reports for individual MMCs and the total fleet.
Assist leadership with auditing completed work, verifying data accuracy, and reporting findings for final review.
Lead weekly driver meetings and participate in mandatory routing meetings, weather and safety calls, and department meetings on Mondays and Fridays.
Provide detailed pass-down reports on Mondays following weekend coverage.
Address drivers’ daily issues and concerns, escalating active problems to leadership as appropriate.
Coordinate with Corporate Security on route concerns and immediately escalate active security issues.
Assist with training and onboarding new hires, excluding maintenance reporting.
Work directly with external vendors, including maintenance providers, as required.
Communicate routing decisions, compliance concerns, operational issues, reports, and findings through leadership for review and direction; follow established processes, leadership guidance, and operational priorities.
Perform other duties and travel up to 60% as assigned by leadership to support business and operational needs.