Equipment and Fleet Manager

VSS International, Inc.•West Sacramento, CA

7d•$130,000 - $155,000•Onsite

About The Position

VSS International, Inc. is hiring an Equipment and Fleet Manager for its West Sacramento, California facility. This operational leadership role manages the organization’s fleet, shops, equipment, fueling systems, and related facilities as a performance-driven business unit. The manager develops and executes a preventive maintenance program using Samsara, controls operating and repair costs, improves equipment availability and reliability, optimizes shop resources, and leads fleet replacement and disposal decisions. The role establishes measurable standards, financial accountability, and data-driven processes to support safe, compliant, efficient, and cost-effective operations across divisions. The manager leads shop and fleet personnel, oversees daily workflows and performance, and works with divisional leaders, vendors, and executive leadership. Responsibilities also include managing budgets and operational plans, monitoring asset lifecycle costs and utilization, maintaining accurate records and reporting, administering fuel and registration processes, and ensuring vehicles and equipment meet applicable requirements. Applicants must be currently authorized to work in the United States. VSS International, Inc. is an Equal Opportunity and Affirmative Action employer.

Requirements

Associate degree in Business Administration, Fleet Management, Automotive Technology, Construction Management, or a related field required.
At least five years of progressively responsible fleet, heavy-equipment, or multi-shop management experience required.
Experience building or materially improving a preventive maintenance program and using Samsara or a comparable fleet-management platform required.
Experience managing budgets, reducing operating costs, analyzing total cost of ownership, and leading fleet replacement and disposal decisions required.
Demonstrated ability to lead fleet and shop operations through change, establish accountability, and drive measurable improvements in cost, reliability, service, and productivity.
Strong working knowledge of Samsara or a comparable connected-operations platform, including preventive maintenance scheduling, vehicle diagnostics, utilization reporting, inspections, alerts, and data analysis.
Strong financial and commercial acumen, including budgeting, forecasting, cost control, total-cost-of-ownership analysis, capital planning, vendor negotiation, and performance reporting.
Ability to develop fleet lifecycle strategies and make timely repair, replacement, redeployment, rental, outsourcing, and disposal decisions.
Ability to assess and optimize multi-location shop operations, staffing, inventory, workflows, and service delivery.
Exceptional attention to detail and ability to identify trends, discrepancies, risks, and improvement opportunities.
Excellent written and verbal communication skills, executive presence, and ability to influence decisions across divisions and with vendors.
Advanced proficiency with Microsoft Office, particularly Excel, and ability to learn and integrate fleet, fuel, registration, maintenance, and vendor systems.
Decisive, self-directed, results-oriented, and comfortable acting with urgency after receiving appropriate guidance.
Sound judgment, integrity, accountability, resilience, and a strong work ethic.
Currently authorized to work in the United States.

Nice To Haves

Bachelor’s degree preferred.
Experience leading organizational change, consolidating shop resources, and managing comparable vehicles, heavy equipment, facilities, fueling systems, and field operations preferred.
Experience with fuel-card administration, repair tracking, registration processes, inspection programs, and regulatory compliance preferred.

Responsibilities

Lead daily workflow, priorities, scheduling, staffing, and performance for company shops, fleet maintenance, equipment deployment, fuel, tools, and related resources.
Provide direction and accountability to shop managers, mechanics, and fleet personnel, with measurable expectations for safety, quality, productivity, cost, downtime, and preventive maintenance completion.
Evaluate shop structure, staffing, locations, capabilities, and workloads; consolidate or reallocate resources when doing so improves service, utilization, and cost effectiveness.
Conduct performance evaluations, develop team capability, address performance gaps, and communicate operating results and action plans to executive leadership.
Develop and continuously improve a preventive maintenance program using Samsara for service scheduling, alerts, inspections, fault monitoring, utilization data, and compliance reporting.
Establish preventive maintenance standards, completion targets, escalation procedures, and dashboards; ensure shops and operating divisions complete service and maintain accurate data.
Manage equipment and shop operations as a business unit, including annual operating plans, budgets, forecasts, service-level expectations, KPIs, and regular financial and operational reviews.
Manage labor, parts, fuel, outside repair, rental, warranty, inventory, and capital costs while maintaining safety, reliability, and operational readiness.
Analyze total cost of ownership, lifecycle cost, utilization, age, condition, downtime, maintenance history, resale value, and operational demand to develop and execute fleet replacement and disposal plans.
Identify underutilized, obsolete, unreliable, or high-cost assets and redeploy, sell, trade, or retire them through approved company processes.
Evaluate and consolidate shop facilities, personnel, inventory, vendors, tools, and services where appropriate to improve efficiency, coverage, accountability, and cost.
Communicate with divisional Vice Presidents about equipment needs, service priorities, replacement plans, and equipment requests.
Coordinate preventive maintenance, repairs, warranty work, and equipment availability with shop managers, mechanics, vendors, and division leaders.
Track and document equipment and vehicle inspections, repairs, service history, downtime, utilization, costs, and related records; maintain data integrity across Samsara and supporting systems.
Develop vendor strategies, negotiate pricing and service levels, review make-versus-buy decisions, and schedule outsourced repairs when external service offers better cost, quality, speed, or capacity.
Obtain and compare quotes for equipment, vehicles, tools, repairs, parts, and related purchases; validate charges against approved work and contracted rates.
Prepare and present recurring reports on cost per asset, preventive maintenance compliance, downtime, utilization, shop productivity, repair trends, fuel consumption, replacement needs, and budget progress.
Participate in weekly leadership calls and provide timely, fact-based fleet and shop performance updates with corrective actions.
Ensure vehicles and equipment meet applicable operational, safety, licensing, inspection, and environmental requirements before deployment.
Maintain fuel-usage data; issue and administer fuel cards and PINs; monitor exceptions and investigate suspected fraud, including activity within WEX and related systems.
Manage initial registrations and renewals through third-party vendors, online systems, or local DMV offices, including applicable SMOG, BIT, CARB, and related requirements.
Prepare, verify, reconcile, and submit purchasing-card statements and supporting documentation.
Perform other related duties and special assignments as directed.