Fleet & Equipment Administrator
About The Position
Hodge Western Corp is seeking a highly organized, detail-oriented Fleet & Equipment Administrator to support the management of its growing fleet of heavy construction equipment, trucks, trailers, and support assets operating across multiple states. Based in Bentonville, Arkansas or Prineville, Oregon, this is a full-time, in-office position reporting to the Fleet & Equipment Manager. The role coordinates and tracks company assets, maintains accurate records, and supports day-to-day fleet operations. The ideal candidate is a proactive problem-solver who can manage multiple priorities and communicate effectively in a fast-paced construction environment. Experience with heavy construction equipment or fleet operations is preferred, but candidates with strong administrative and organizational skills and a willingness to learn the construction equipment industry are encouraged to apply. Hodge Western Corp has evolved over the last 20 years from heavy civil work into technology-driven, specialty underground utility construction. It operates in Horizontal Directional Drilling (HDD), Renewables, and Rock Trenching, with projects throughout the United States. The company focuses on specialized construction methods intended to provide partner customers with safety and efficiency advantages over traditional methods.
Requirements
- At least 2 years of experience in an administrative, operations support, fleet coordination, equipment rental, or similar role.
- Strong organizational skills and exceptional attention to detail.
- Proficiency with Microsoft Excel, Outlook, Word, and other standard office software.
- Ability to manage multiple tasks, prioritize deadlines, and follow through on outstanding items.
- Strong written and verbal communication skills.
- Ability to work independently while supporting a collaborative team environment.
Nice To Haves
- Experience with heavy construction equipment or fleet operations.
- Willingness to learn the construction equipment industry.
Responsibilities
- Maintain accurate records of company-owned and rented assets, including locations and assignments.
- Maintain and update fleet management software, equipment databases, and tracking spreadsheets.
- Maintain accurate service histories, repair records, work orders, and warranty documentation.
- Track open maintenance items and follow up to help ensure timely completion.
- Assist with coordinating transportation of heavy equipment, trucks, trailers, and support assets between project locations.
- Maintain organized records of equipment registrations, titles, insurance, inspections, and other required documentation.
- Support the Equipment Manager with DOT-related fleet documentation and recordkeeping.
- Assist with tracking equipment maintenance, repair, rental, fuel, and transportation expenses.
Benefits
- 100% company-paid medical insurance for employee and family.
- Four weeks of annual PTO.
- 40 hours of annual sick time.
- 401(k) with employer match.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
