Fleet Administrator

Thrasher Group•Omaha, NE

11d•Onsite

About The Position

Keep things moving, solve problems, and keep our fleet ready. Since 1975 Thrasher has been redefining what it means to be a contractor. We are a family owned company with locations across the U.S. specializing in waterproofing, foundations, and concrete repair and we are on a mission to deliver a WOW experience in an industry known for mediocrity. We believe fulfilling work creates fulfilling lives and we back that up by investing in our people, challenging the status quo, and creating real opportunities for growth. We are not looking for someone to fill a seat; we are looking for leaders who want to make an impact. When a vehicle or piece of equipment goes down, the work doesn’t stop. That’s where you come in. We’re looking for a Fleet Administrator to support the safety, reliability, and day-to-day operation of our fleet. You’ll coordinate preventative maintenance and repairs, manage DOT compliance, work with vendors, track fleet costs, and help our teams keep vehicles, equipment, and tools ready to work. This is a fast-paced role that requires strong organization, mechanical understanding, and the ability to take ownership. You’ll need to work independently, make informed decisions, communicate across the organization, and stay persistent until issues are resolved.

Requirements

3+ years of experience in fleet administration, maintenance coordination, transportation, equipment administration, operations, or a similar role
Strong mechanical understanding with the ability to evaluate repairs, maintenance needs, and service recommendations; direct mechanical experience is a plus, but not required
Experience coordinating repairs, maintenance, vendors, or service providers across multiple locations
Strong organizational, problem-solving, and follow-through skills with the ability to manage competing priorities
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word; experience with fleet or maintenance management systems is a plus
Self-motivated and independent, with the persistence to get answers and keep things moving
Strong communication skills and the ability to work effectively with crews, vendors, management, HR, and Accounting
Solid understanding of DOT regulations, fleet safety, preventative maintenance, and compliance requirements
Comfortable making decisions and taking ownership in a fast-paced environment
Reliable and responsive, with the ability to provide occasional after-hours support

Nice To Haves

direct mechanical experience is a plus
experience with fleet or maintenance management systems is a plus

Responsibilities

Ensure fleet vehicles are up to date on registrations, apply for new titles, and manage mileage reporting for DMV requirements
Review DOT infractions, communicate with teams, and track DOT and preventative maintenance schedules through a third-party application
Coach crews and management on fleet safety and maintenance
Manage vehicle accidents and collaborate with HR to process insurance claims
Ensure scheduled maintenance is completed in a timely manner
Set up and coordinate repairs for trucks, equipment, and tools across all locations
Receive phone calls during normal hours of service and provide on-call support for crews experiencing equipment issues
Maintain strong vendor relationships to ensure priority service
Establish a vendor network with the Accounting team for efficient collaboration
Work with third-party vendors on fleet costs and fuel management
Seek cost savings through vendor volume, ensure ROI on warrantable repairs, and engage the Fleet and Tool Manager for budget approvals
Communicate fleet needs, repair priorities, and equipment status to crews, management, and internal teams
Respond to fleet-related calls during normal business hours and provide occasional after-hours support for crews experiencing vehicle or equipment issues
Help develop and improve fleet processes, checklists, and standard operating procedures