Fleet Operations Manager (Facilities & Operations Manager)

County of Berks•Reading, PA

3d•Onsite

About The Position

The Fleet Operations Manager administers the County Fleet program and employee parking, and assists with Facilities Operations. The position requires leadership, managerial discretion, tact in the face of adversity or criticism, and strong organizational skills to help the department maintain high levels of efficiency and effectiveness. The manager oversees vehicle acquisition and lifecycle activities, fleet maintenance programs, fleet costs and inventory, and coordinates annual vehicle acquisitions. The role also supports parking programs, County bridges, highway lighting, Facilities Department coordination, and the preparation of repair and project status reports. The position uses the Computer Maintenance Management System (CMMS) and County financial systems, and participates in a 7-day, 24-hour on-call rotation. The position requires physical presence at Facilities and includes travel throughout Berks County. Work takes place in office, construction, and maintenance environments, which may involve noise, small spaces, dirt, temperature extremes, and extended shifts during Facilities emergencies.

Requirements

Bachelor’s degree in logistics, business administration, automotive technology, or another relevant field.
Previous coursework in business administration, supply chain management, logistics, and accounting.
Five years of related experience.
Considerable supervisory experience at the Assistant Manager level, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
Strong organizational and technical skills relating to the trades involved.
Management ability and demonstrated ability to supervise differing or difficult personalities appropriately.
Sound strategic problem-solving skills.
Extensive knowledge and work experience in office support services, including methods, procedures, and office practices.
Considerable experience in fiscal management and administration.
Extensive knowledge of data entry, computer operations, and automated or electronic record keeping.
Extensive knowledge of current trends and technological developments in vehicle procurement, utilization, operation, budget and cost allocation, fuel, and maintenance.
Knowledge of vehicle specifications and standards.
Considerable knowledge of English, including correct spelling, grammar, and punctuation.
Ability to communicate effectively orally and in writing.
Ability to coordinate several projects simultaneously, maintain project schedules, and consistently meet deadlines.
Ability to establish and maintain effective working relationships with associates, subordinates, and outside agencies.
Ability to adhere to County policies and procedures and appropriately engage services provided by other County departments.
Ability to analyze problems and communicate promptly and courteously with the public, staff, and other department heads.
Ability to organize department staff and develop effective work methods.
General knowledge of financial accounting practices gained through work experience and County-preferred practices.
Ability to type accurately and compose effective correspondence.
Ability to handle stress.
Physical presence at Facilities is required.
Ability to sit and stand for extended periods; walk, talk, hear, and use hands to handle and feel objects, tools, or controls.
Close vision and ability to adjust focus.
Ability to lift and/or move objects up to 25 pounds.
Ability to inspect work sites for extended periods in extreme hot or cold weather.
Ability to operate a County vehicle, such as an automobile or truck.
Ability to occasionally wear heavy or hot protective gear, including a safety vest, hard hat, hearing and eye protection, masks, and steel-toe shoes.

Responsibilities

Manage vehicle acquisition, evaluation, replacement, upfitting, GPS programs, licensing, registrations, auctions, vehicle accidents, insurance claims, fuel cards, motor vehicle records, vehicle dispositions, and repair and maintenance programs.
Develop and implement preventive maintenance programs for the County fleet; manage and analyze vehicle operating and maintenance costs; and evaluate vehicles and recommend replacements when necessary.
Maintain a complete, timely, and accurate inventory of County-owned and operated vehicles.
Assist with annual vehicle acquisitions, including taking delivery, managing auto tags, and updating CMMS.
Review departments’ vehicle requests and develop vehicle specifications for procurement.
Serve as liaison between the department and internal and external customers, employees, civilians, and service providers on matters of mutual concern.
Coordinate and administer the County Vehicle Rental Program and assist the County Controller’s Office in determining appropriate mileage reimbursements where applicable.
Assist in developing the annual Fleet budget and monitor departmental operating and maintenance expenditures for budget compliance.
Conduct cost-benefit analyses of maintaining versus replacing vehicles.
Assist with the condition, parking assignments, policies and procedures, safety, and security of the Services Center parking garage.
Assist with parking assignments and the parking program for County employees and visitors.
Assist with County bridges.
Manage and maintain highway lighting programs.
Assist with coordination and oversight of the Facilities Department.
Prepare repair and project status reports for the Deputy Director and/or Director of Facilities & Operations.
Use CMMS to input and monitor County operations.
Use County financial systems to procure materials and contracted services when required.
Participate in a 7-day, 24-hour on-call rotation program.
Perform other duties as required.