Manager, Fleet Operations

Quixote Studios•Carlstadt, NJ

1d•$98,000 - $111,000

About The Position

The Manager, Fleet Operations oversees day-to-day operations for Quixote’s New Jersey-based fleet, including motorhomes, trucks, trailers, generators, and other equipment. The role ensures fleet assets are cleaned, inspected, maintained, and ready for rental, with effective inventory management and compliance with industry standards for film and television production. The manager also responds to service calls while assets are rented and leads operational staff in a fast-paced entertainment-industry environment. The position manages maintenance and repair schedules, inspections, vendors, client service, operational procedures, budgets, compliance, reporting, and process improvements. It also leads technology initiatives and works across departments to improve fleet readiness, quality, efficiency, and asset tracking.

Requirements

3–5 years of experience in operations, rental operations, or asset-based environments.
Hands-on experience managing equipment, vehicles, or inventory, including inspections, maintenance, and readiness.
Knowledge of safety and DOT compliance related to vehicle and equipment operations.
People management experience, including supervising staff and driving performance.
Experience with inventory, asset tracking, or rental software systems.
Strong vendor, client, and cross-functional communication skills.
Ability to manage multiple priorities, meet deadlines, and work effectively in fast-paced environments.
Strong organizational and reporting skills, with attention to detail and process improvement.
Excellent computer skills and ability to quickly learn different computer programs and software.

Nice To Haves

Basic knowledge of electrical, plumbing, carpentry, and mechanical systems.

Responsibilities

Oversee daily operations to ensure fleet assets and equipment are cleaned, inspected, maintained, and rental ready.
Manage repair, servicing, and maintenance schedules, including mechanic and body shop teams.
Maintain a strict process for pre-delivery and after-return inspections.
Address or oversee field service calls through the team or third-party vendors.
Establish and maintain relationships with external repair and maintenance vendors.
Collaborate with clients, rental agencies, and production teams to ensure assets meet their needs and are delivered on time.
Resolve client-related issues promptly and professionally, and communicate clearly with clients.
Ensure accurate work orders and tracking of assets through inspection, cleaning, and maintenance.
Ensure effective adaptation and use of system software for inventory management, asset quality, and asset tracking.
Develop and implement operational procedures to maintain efficiency and quality across fulfillment processes.
Ensure compliance with safety regulations and standards for asset maintenance, handling, and storage.
Oversee compliance with Department of Transportation regulations and standards for trucking operations, vehicle maintenance, and record keeping.
Develop and adhere to location- and fleet-specific repair, maintenance, and operations budgets.
Manage, mentor, and develop operational staff responsible for cleaning, inspecting, and preparing assets.
Review timecards, set performance expectations, conduct performance reviews, and provide training and coaching.
Work cross-functionally with procurement, logistics, asset management, sales, and other departments to streamline operations.
Evaluate and improve workflows to increase productivity and reduce downtime.
Lead technology initiatives, including Record 360 Quality assessment, Stealth Dashboard, and new electric vehicle launches.
Participate in special projects, fleet initiatives, and operational improvements as assigned.
Create and maintain reports on operational performance and maintenance schedules.
Analyze data and provide management with insights and recommendations to improve operational outcomes.