Fleet Management Supervisor

City of New York•New York, NY

About The Position

The NYC Department of Buildings Fleet Management team is seeking a Fleet Management Supervisor who reports directly to the Deputy Director of Fleet and Equipment. The role oversees the operations, utilization, and performance of approximately 350 agency vehicles, supervises Fleet Liaisons, coordinates vehicle registration documentation, and evaluates fleet maintenance and inspection programs for compliance with DCAS’ NYC Fleet Management Manual. The supervisor serves as chief liaison to internal and external stakeholders, including DCAS Fleet, the Department of Finance’s Violation Bureau, DOT (E-Permits), the Office of Risk Management & Audit Compliance, and the Office of Internal Affairs & Discipline (IAD). The position analyzes fleet policies, procedures, operations, budget, resource utilization, records, and performance metrics. It conducts research and audits, including reviews of E-ZPass usage and expenditures; coordinates audits and compliance reviews; and develops reports and data-driven recommendations for senior management. The supervisor also interprets applicable City, State, DCAS, DMV, and agency requirements and implements controls and process improvements to support operational efficiency, fiscal accountability, regulatory compliance, and fleet program performance. This position may be eligible for remote work up to two days per week under the Remote Work Pilot Program. Applicants must meet the Staff Analyst civil service eligibility conditions stated in the posting.

Requirements

Meet the stated Staff Analyst civil service eligibility conditions: permanent in the Staff Analyst civil service title, reachable on the Staff Analyst open competitive list, or otherwise eligible as indicated in the posting.
Meet one of the stated education and experience pathways: a qualifying master’s degree or Juris Doctor; a bachelor’s degree and two years of qualifying full-time professional experience; an associate degree or 60 semester credits and four years of such experience; a high school diploma or equivalent and six years of such experience; or an equivalent combination of education and experience.
All candidates must have a high school diploma.
For placement in Assignment Level II, have one additional year of qualifying professional experience after meeting the minimum requirements.

Responsibilities

Analyze and oversee the operations, utilization, and performance of approximately 350 agency vehicles.
Assign, train, and supervise Fleet Liaisons.
Serve as DMV liaison by preparing, reviewing, and processing required vehicle registration documentation.
Evaluate fleet maintenance and inspection programs for compliance with DCAS’ NYC Fleet Management Manual.
Serve as chief liaison to external and internal stakeholders, including DCAS Fleet, the Department of Finance’s Violation Bureau, DOT (E-Permits), the Office of Risk Management & Audit Compliance, and IAD.
Analyze and evaluate existing and proposed fleet policies, procedures, and operations.
Research and analyze operational, financial, and performance data to identify trends, risks, deficiencies, and opportunities for improvement.
Develop analytical reports, findings, and data-driven recommendations for senior management.
Audit fleet activity, including E-ZPass usage and related expenditures.
Analyze the agency’s fleet budget and resource utilization.
Maintain and analyze fleet records, databases, and performance metrics.
Coordinate audits and compliance reviews.
Interpret applicable City, State, DCAS, DMV, and agency requirements.
Develop and implement recommendations, administrative controls, and process improvements to enhance operational efficiency, fiscal accountability, regulatory compliance, and fleet program performance.